Comparison

Workflowy vs Outline Memo

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

Outline Memo

This app helps you create structured memos with a hierarchical outline format. Easily edit notes using swipe gestures and drag-and-drop functionality. It supports exporting to Notion and email, with options for customization and backup.

Highlights
  • Hierarchical outline creation
  • Drag-and-drop paragraph movement
  • Swipe-based hierarchy changes
  • Export to Notion and email
  • Dropbox backup and restore
  • Customizable background and text colors
  • Password protection
Features
Read full description

Outline Memo is an outline processor that allows you to easily create memos with a hierarchical structure. It is perfect for creating lengthy texts, essays, specifications, and more. You can edit your notes with simple swipe actions and drag-and-drop operations. == Main Features == * Create text as paragraphs * Move paragraphs with drag-and-drop * Change hierarchy with swipe operations * Insert contents from other memos * Undo insertions * Specify background and text colors * Backup and restore to Dropbox * Newly added export to Notion functionality * Send emails in text or OPML format * Protect contents with password settings * Categorize with "tags" * Search by color pattern * Sort memos by name or creation date * Move paragraphs to another memo * Copy memos * Copy paragraphs * Copy hierarchy

Screenshots

Workflowy4 screens
Outline Memo3 screens

Verdict

The call

The clearest difference is rating: Workflowy at 4.8 against Outline Memo's 2.5. Workflowy also leads on update cadence (weekly vs every 2 months) and review sentiment (88% vs 63%). Outline Memo's advantage is iOS requirement (12.0 vs 15.6). On price, ads, in-app purchases and monetization model there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and Outline Memo sells 2 one-off in-app purchases. Whichever you choose, the download price is not the number that matters.

ReceptionRating · Positive reviews · Number of ratings

Workflowy holds the better App Store score, 4.8 against 2.5. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 2, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 63% of Outline Memo's.

UpkeepUpdate frequency

Workflowy ships an update weekly, Outline Memo every 2 months. The most recent releases landed on September 26, 2026 and September 10, 2026 respectively.

Scorecard5 real differences · 5 level
Workflowy versus Outline Memo: the parameters behind the verdict, then further details
ParameterWorkflowyOutline Memo
PriceFreeFree
Rating4.8 (8.2K ratings) — better2.5 (2 ratings)
Positive reviews88.0% of reviews — better62.5% of reviews
Number of ratings8.2K — better2
Update frequencyWeekly — betterEvery 2 months
AdsNoNo
In-app purchasesYesYes
MonetizationFree with in-app purchasesFree with in-app purchases
DevicesiPhone, iPad, iPodiPhone, iPad, iPod
Requires iOS15.612.0 — better
Further details — not scored
Size147 MB10 MB
Age rating4+4+
DeveloperFunRoutine INCYuji Fujishiro

Customer experience

Workflowy

All ratings8,218 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,066 reviews
Positive88.0%
Neutral4.8%
Negative7.2%

Outline Memo

All ratings2 ratings
Positive50.0%
Neutral0.0%
Negative50.0%
Written reviews24 reviews
Positive62.5%
Neutral12.5%
Negative25.0%

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

Outline Memo

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
2 purchases

Outline Memo

One-time2
  • search memo content by key word$0.99
  • unlock memo count limit$2.99

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is Outline Memo free?
Outline Memo is free to download, with in-app purchases available.
Which has better reviews, Workflowy or Outline Memo?
Workflowy is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while Outline Memo averages 2.5 from 2 ratings.
Do Workflowy or Outline Memo have ads?
Neither Workflowy nor Outline Memo shows ads.
Which is updated more often, Workflowy or Outline Memo?
Workflowy ships an update weekly, and Outline Memo every 2 months. Most recently, Workflowy was updated on September 26, 2026 and Outline Memo on September 10, 2026.

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