Comparison

Workflowy vs PrepChecklist

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

This app offers a distraction-free environment for capturing notes, managing tasks, and organizing complex thoughts through infinitely nestable lists. It features AI summarization, kanban boards, and real-time collaboration, syncing seamlessly across all your devices.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Cross-device syncing
  • Offline access
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

PrepChecklist

This app helps you create and manage preparation lists for various scenarios like travel, gym, or business trips. It offers smart organization with tabs, intuitive drag-and-drop functionality, and customizable reminders. Keep your lists secure with biometric authentication and enjoy a private, ad-supported experience.

Highlights
  • Smart organization with unlimited tabs
  • Intuitive drag-and-drop rearrangement
  • Customizable reminders with notifications
  • Biometric authentication for security
  • Background color customization
  • CSV data export
  • Dark mode support
Features
Read full description

PrepChecklist - Check your preparations! Eliminate forgotten items! Say goodbye to forgotten items forever! PrepChecklist supports your perfect preparation. Whether it's travel, gym, camping, or business trips - prepare reliably for any scenario. ■ Smart Organization with Tabs Unlimited tabs to categorize your preparation lists. Freely organize for travel, work, hobbies, and more! ■ Intuitive Operation Easy rearrangement with drag & drop. Automatic alphabetical sorting also available. ■ Notification Feature Get reminders at specified times with custom messages. Never miss important preparations. ■ Biometric Authentication Lock the app with Face ID or Touch ID. Keep your important lists secure. ■ Background Color Customization Set custom background colors for each task list. Organize visually for better clarity. ■ CSV Export Export all data as CSV files. Easy backup and sharing. ■ Dark Mode Support Eye-friendly dark mode for comfortable nighttime use. ■ No Login Required No tedious registration needed! Start using immediately after installation. ■ Complete Privacy Protection • No external data transmission • Everything stored safely on your device • No password input or storage required ■ Comprehensive Support Need help? We're here to support you! Contact us anytime. info@naokiotsu.com ■ Terms of Use https://naokiotsu.com/term-of-use ■ Privacy Policy https://naokiotsu.com/privacy-policy Download PrepChecklist now and start your perfect preparation!

Screenshots

Workflowy4 screens
PrepChecklist4 screens

Verdict

The call

The clearest difference is review sentiment: Workflowy at 88% against PrepChecklist's 50%. Workflowy also leads on ads (none vs shown) and ratings volume (8.3K vs 6). On price, update cadence, in-app purchases and monetization model there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and PrepChecklist sells 4 in-app purchases, starting at $1.99 per month. Whichever you choose, the download price is not the number that matters.

ReceptionRating · Positive reviews · Number of ratings

Workflowy holds the better App Store score, 4.8 against 4.5. That said, the two scores are not equally well evidenced: Workflowy has 8.3K ratings behind it against 6, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 50% of PrepChecklist's.

UpkeepUpdate frequency

Both ship on a similar rhythm, roughly weekly. The most recent releases landed on November 14, 2026 and November 12, 2026 respectively.

Scorecard4 real differences · 6 level
Workflowy versus PrepChecklist: the parameters behind the verdict, then further details
ParameterWorkflowyPrepChecklist
PriceFreeFree
Rating4.8 (8.3K ratings) — better4.5 (6 ratings)
Positive reviews88.1% of reviews — better50.0% of reviews
Number of ratings8.3K — better6
Update frequencyWeeklyWeekly
AdsNo — betterYes
In-app purchasesYesYes
MonetizationFree with in-app purchasesFree with in-app purchases
DevicesiPhone, iPad, iPodiPhone, iPad, iPod, Apple Watch — better
Requires iOS15.615.1 — better
Further details — not scored
Size54 MB54 MB
Age rating4+4+
DeveloperFunRoutine INCNaoki Otsu

Customer experience

Workflowy

All ratings8,254 ratings
Positive97.0%
Neutral1.3%
Negative1.8%
Written reviews1,078 reviews
Positive88.1%
Neutral4.7%
Negative7.1%

PrepChecklist

All ratings6 ratings
Positive83.3%
Neutral16.7%
Negative0.0%
Written reviews4 reviews
Positive50.0%
Neutral0.0%
Negative50.0%

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

PrepChecklist

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
4 purchases

PrepChecklist

Subscriptions2
  • Premium$1.991 Month
  • Premium$9.991 Year
One-time2
  • Premium (Pay Once)$4.99
  • Premium$12.99

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is PrepChecklist free?
PrepChecklist is free to download, with in-app purchases available.
Which has better reviews, Workflowy or PrepChecklist?
Workflowy is rated higher. Workflowy averages 4.8 out of 5 from 8.3K ratings, while PrepChecklist averages 4.5 from 6 ratings.
Do Workflowy or PrepChecklist have ads?
PrepChecklist shows ads; Workflowy does not.
Which is updated more often, Workflowy or PrepChecklist?
Workflowy ships an update weekly, and PrepChecklist weekly. Most recently, Workflowy was updated on November 14, 2026 and PrepChecklist on November 12, 2026.

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