Workflowy vs Pensive Prism
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Workflowy
Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.
- Infinitely nested lists
- AI summarization and brainstorming
- Kanban boards for task management
- Real-time collaboration and sharing
- Global search and filtering
- Offline access and cross-device sync
- Tagging and mentions
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Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/
Pensive Prism
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Pensive Prism brings mindful journaling, mood tracking, guided breathing, and gratitude practice together in one calm, private space. Pause, reflect, notice emotional patterns, and build a daily mindfulness routine at your own pace. MINDFUL JOURNALING Capture brief thoughts and everyday experiences in a focused, distraction-free journal. Explore daily reflection prompts and a broad library of mindfulness tips, pin meaningful entries, and revisit your recent activity whenever you want a clearer view of your week. MOOD TRACKING Check in with 15 emotions, from joyful and grateful to anxious, tired, or sad. Review your recent mood history and simple visual summaries to notice personal patterns over time—without judgment or pressure. GUIDED BREATHING Choose from 8 guided breathing patterns, including Box Breathing, Coherent Breathing, Deep Breathing, Relaxing Breath, and more. Follow the animated breathing guide, with optional sound, music, and haptic cues that help you keep a comfortable rhythm. GRATITUDE JOURNAL Create a regular gratitude practice with hundreds of thoughtful prompts. Record private entries, revisit meaningful moments, and follow your total entries, current streak, and weekly activity. MADE FOR YOUR ROUTINE • Available in English, Simplified Chinese, Traditional Chinese, Japanese, Korean, Spanish, German, and French • Choose from 4 distinctive themes: Black Pearl, Ocean Breeze, Midnight Purple, and Sunset Glow • Customize sound and haptic feedback • Designed for iPhone and iPad in portrait orientation • No account or subscription required • Journal and tracker entries are saved locally on your device • Core features work offline Pensive Prism is designed for anyone who wants a quiet place to write, understand their emotions, practice mindful breathing, and appreciate the moments that matter. Pensive Prism supports general wellness and personal reflection. It does not provide medical advice, diagnosis, or treatment. Begin your daily mindfulness practice with Pensive Prism.
Screenshots
Verdict
The clearest difference is price: Workflowy at Free against Pensive Prism's $5.99. Workflowy also leads on update cadence (weekly vs every 2 months). Pensive Prism's advantage is in-app purchases (none vs 2) and review sentiment (100% vs 88%). On ads, device support and iOS requirement there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Workflowy is free to download; Pensive Prism costs $5.99 up front. Workflowy sells 2 in-app purchases, starting at $8.99 per month. Pensive Prism asks for nothing beyond the download.
Workflowy ships an update weekly, Pensive Prism every 2 months. The most recent releases landed on October 25, 2026 and October 24, 2026 respectively.
| Parameter | Workflowy | Pensive Prism |
|---|---|---|
| Price | Free — better | $5.99 |
| Rating | 4.8 (8.2K ratings) — better | — |
| Positive reviews | 88.1% of reviews | 100.0% of reviews — better |
| Number of ratings | 8.2K — better | — |
| Update frequency | Weekly — better | Every 2 months |
| Ads | No | No |
| In-app purchases | Yes | No — better |
| Monetization | Free with in-app purchases | — |
| Devices | iPhone, iPad, iPod | iPhone, iPad, iPod |
| Requires iOS | 15.6 | 15.1 — better |
| Further details — not scored | ||
| Size | 147 MB | 47 MB |
| Age rating | 4+ | 4+ |
| Developer | FunRoutine INC | SimTeCon GmbH |
Customer experience
Workflowy
Pensive Prism
Bugs and requests
Workflowy
Reported bugs
3 issues- Cursor sometimes gets stuck
- Syncing issues between web and mobile versions
- Inability to delete items consistently
Requested features
4 requests- Add ability to attach files and documents
- Improve mobile app experience
- Implement better notification and reminder system
- Add more formatting options (e.g., font styles, colors)
Pensive Prism
Not enough reviews yet to summarise bugs or requests.
In-app purchases
Workflowy
- Workflowy Pro - Monthly$8.991 Month
- Workflowy Pro - Yearly$79.991 Year
Pensive Prism
No in-app purchases









