Workflowy vs PopNote
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Workflowy
This app offers a distraction-free environment for capturing notes, managing tasks, and organizing complex thoughts through infinitely nestable lists. It features AI summarization, kanban boards, and real-time collaboration, syncing seamlessly across all your devices.
- Infinitely nested lists
- AI summarization and brainstorming
- Kanban boards for task management
- Real-time collaboration and sharing
- Cross-device syncing
- Offline access
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Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/
PopNote
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PopNote turns your notes into a cosmos of thoughts. Every note floats in deep space as a softly glowing shape. Capture a thought with +. Drag it anywhere — its neighbors gently make room. And when you're done with it, press and hold: it swells, trembles, and bursts into stardust. Popped thoughts aren't gone. They settle into Stardust, your archive of released thoughts — each with the day it was created, the day it was popped, and how long it drifted. Tap one to bring it back to life. WHY IT FEELS DIFFERENT • Every note has its own organic shape — no two alike, ever • Silky-smooth motion, designed frame by frame • Pages like your home screen — swipe between them, no endless canvas • Pop them all in one chain reaction when the day is done • Mark up to three notes per page as priority — they gently pulse • Haptics on every create, hold, and pop YOUR THOUGHTS, YOURS ONLY • Works fully offline, no account needed • Optional sign-in with Apple or Google syncs your notes across devices • No ads, no analytics, no tracking — ever • Delete your account and data anytime, right in the app Free for 3 days with everything included. Then one small purchase — $0.99, once — keeps your cosmos forever. No subscription. Available in English, Türkçe, Azərbaycanca, Русский, Español, Deutsch, Français, and Português (Brasil).
Screenshots
Verdict
The clearest difference is iOS requirement: Workflowy at 15.6 against PopNote's 26.4. On price, ads, in-app purchases and device support there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and PopNote sells 1 one-off in-app purchase. Whichever you choose, the download price is not the number that matters.
| Parameter | Workflowy | PopNote |
|---|---|---|
| Price | Free | Free |
| Rating | 4.8 (8.3K ratings) — better | — |
| Positive reviews | 88.1% of reviews | — |
| Number of ratings | 8.3K — better | — |
| Update frequency | Weekly | — |
| Ads | No | No |
| In-app purchases | Yes | Yes |
| Monetization | Free with in-app purchases | — |
| Devices | iPhone, iPad, iPod — better | iPhone, iPad |
| Requires iOS | 15.6 — better | 26.4 |
| Further details — not scored | ||
| Size | 54 MB | 17 MB |
| Age rating | 4+ | 4+ |
| Developer | FunRoutine INC | Murad Ismayilov |
Bugs and requests
Workflowy
Reported bugs
3 issues- Cursor sometimes gets stuck
- Syncing issues between web and mobile versions
- Inability to delete items consistently
Requested features
4 requests- Add ability to attach files and documents
- Improve mobile app experience
- Implement better notification and reminder system
- Add more formatting options (e.g., font styles, colors)
PopNote
Not enough reviews yet to summarise bugs or requests.
In-app purchases
Workflowy
- Workflowy Pro - Monthly$8.991 Month
- Workflowy Pro - Yearly$79.991 Year
PopNote
- PopNote Forever$0.99








