Comparison

Workflowy vs PopNote

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

This app offers a distraction-free environment for capturing notes, managing tasks, and organizing complex thoughts through infinitely nestable lists. It features AI summarization, kanban boards, and real-time collaboration, syncing seamlessly across all your devices.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Cross-device syncing
  • Offline access
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

PopNote

Features
Read full description

PopNote turns your notes into a cosmos of thoughts. Every note floats in deep space as a softly glowing shape. Capture a thought with +. Drag it anywhere — its neighbors gently make room. And when you're done with it, press and hold: it swells, trembles, and bursts into stardust. Popped thoughts aren't gone. They settle into Stardust, your archive of released thoughts — each with the day it was created, the day it was popped, and how long it drifted. Tap one to bring it back to life. WHY IT FEELS DIFFERENT • Every note has its own organic shape — no two alike, ever • Silky-smooth motion, designed frame by frame • Pages like your home screen — swipe between them, no endless canvas • Pop them all in one chain reaction when the day is done • Mark up to three notes per page as priority — they gently pulse • Haptics on every create, hold, and pop YOUR THOUGHTS, YOURS ONLY • Works fully offline, no account needed • Optional sign-in with Apple or Google syncs your notes across devices • No ads, no analytics, no tracking — ever • Delete your account and data anytime, right in the app Free for 3 days with everything included. Then one small purchase — $0.99, once — keeps your cosmos forever. No subscription. Available in English, Türkçe, Azərbaycanca, Русский, Español, Deutsch, Français, and Português (Brasil).

Screenshots

Workflowy4 screens
PopNote4 screens

Verdict

The call

The clearest difference is iOS requirement: Workflowy at 15.6 against PopNote's 26.4. On price, ads, in-app purchases and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and PopNote sells 1 one-off in-app purchase. Whichever you choose, the download price is not the number that matters.

Scorecard1 real difference · 9 level
Workflowy versus PopNote: the parameters behind the verdict, then further details
ParameterWorkflowyPopNote
PriceFreeFree
Rating4.8 (8.3K ratings) — better—
Positive reviews88.1% of reviews—
Number of ratings8.3K — better—
Update frequencyWeekly—
AdsNoNo
In-app purchasesYesYes
MonetizationFree with in-app purchases—
DevicesiPhone, iPad, iPod — betteriPhone, iPad
Requires iOS15.6 — better26.4
Further details — not scored
Size54 MB17 MB
Age rating4+4+
DeveloperFunRoutine INCMurad Ismayilov

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

PopNote

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
1 purchases

PopNote

One-time1
  • PopNote Forever$0.99

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is PopNote free?
PopNote is free to download, with in-app purchases available.
Do Workflowy or PopNote have ads?
Neither Workflowy nor PopNote shows ads.

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