Best When To Work Apps

249+ iOS apps curated and reviewed

4.4 avg rating
20 free apps
Updated September 2026

Whether you're new to when to work or looking for an upgrade, our curated collection of 249+ iOS apps has something for everyone. Each app is reviewed and rated by real users, helping you make an informed decision.

Compare top When To Work Apps (September 2026)

#AppPriceRatingAdsIn-App PurchasesUpdated
1WhenToWork Employee SchedulingWhenToWork Employee SchedulingFree3.2★ (491)NoNoSep 2026
2When I Work Staff SchedulingWhen I Work Staff SchedulingFree4.8★ (57K)NoNoSep 2026
3Instawork: Work when you wantInstawork: Work when you wantFree4.7★ (99K)NoNoSep 2026
452 Week Planner: To-Do List52 Week Planner: To-Do ListFree5.0★ (1)NoNoAug 2026
5Work Order AssignerWork Order AssignerFree4.4★ (5)YesYesMay 2026
6WorkStudy+ 7 for Time StudyWorkStudy+ 7 for Time StudyFree5.0★ (1)NoNoMay 2026
7Shifton work schedulingShifton work schedulingFree5.0★ (3)NoNoAug 2026
8WorkBuddy AppWorkBuddy AppFree5.0★ (3)NoYesSep 2026

Top Picks for When To Work

WhenToWork Employee Scheduling#1

WhenToWork Employee Scheduling by WhenToWork Inc.

Ultimate Scheduling Solution
Editor's Choice
💼 Business
3.2😞(491 ratings)
Free
WhenToWork Employee Scheduling screenshot 1
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WhenToWork Employee Scheduling screenshot 4
WhenToWork Employee Scheduling screenshot 5

Manage employee schedules, view shifts, and communicate with your team. This app allows for easy submission of time off requests, trading shifts, and receiving messages. Managers can efficiently create, edit, and publish schedules, as well as approve requests.

What We Love

  • 🚀 Easy to use
  • 👍 Straightforward navigation
  • ⭐ Overall great app

Room to Improve

  • 🐛 App crashes and freezes
  • 🔍 Difficult to navigate
  • 📢 Notifications not working
  • 🗓️ Schedule not showing properly
When I Work Staff Scheduling#2

When I Work Staff Scheduling by When I Work, Inc.

Employee scheduling
Strong Contender
💼 Business
4.8😊(57K ratings)
FreeIn-App Purchases
#83in Business
When I Work Staff Scheduling screenshot 1
When I Work Staff Scheduling screenshot 2
When I Work Staff Scheduling screenshot 3
When I Work Staff Scheduling screenshot 4
When I Work Staff Scheduling screenshot 5
When I Work Staff Scheduling screenshot 6

Streamline employee scheduling, time tracking, and team communication. This app helps reduce chaos and costs by improving accountability, facilitating shift trades, and providing instant notifications for schedule changes. It's designed for shift-based workplaces to enhance team management and boost productivity.

What We Love

  • 👍 Easy to use
  • 🚀 Convenient for scheduling
  • 💡 Helpful for shift swapping and communication
  • 👍 User-friendly interface
  • 👍 Effective for managing staff
  • 👍 Keeps track of hours and payroll
  • 🚀 Real-time updates and notifications

Room to Improve

  • 🐛 Occasional bugs and glitches
  • 🔍 Difficult to navigate some features
  • 🔍 Lack of customization options
  • 🔍 Issues with shift approval and time-off requests
  • 🔍 Problems with the messaging/chat functionality
Instawork: Work when you want#3

Instawork: Work when you want by Instawork

Find flexible jobs & get paid
Worth Considering
💼 Business
4.7😐(99K ratings)
Free
#24in Business
Instawork: Work when you want screenshot 1
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Find flexible, shift-based work opportunities with local businesses. Set your own schedule, see pay upfront, and get paid quickly. Qualify for exclusive benefits and build your career network.

What We Love

  • 💪 Flexible scheduling
  • 💰 Good pay opportunities
  • 🤝 Helpful coworkers
  • 🤖 User-friendly app
  • 🏆 Rewards/incentives program

Room to Improve

  • 🕰️ Slow customer support response times
  • 🔒 Lack of transparency in rating system
  • 🚫 Strict cancellation policies
  • 💸 Issues with pay/tips
  • 🤖 Technical glitches in the app

More When To Work apps to explore

FAQ about When To Work

What are the best when to work apps for iPhone?
WhenToWork Employee Scheduling tops our when to work apps ranking as of September 2026, with a 3.2-star average from 491 App Store ratings, and it's free to download.
Yes — 20 of the top when to work apps we rank are free to download, including WhenToWork Employee Scheduling and When I Work Staff Scheduling.
WhenToWork Employee Scheduling has no ads and has no in-app purchases, according to its App Store listing as of September 2026.
We track 249+ when to work apps on the iOS App Store as of September 2026, ranked by rating, recency, and analysis of real user reviews.
This app provides a convenient way to access your WhenToWork accounts. You can view schedules, utilize the tradeboard for shift exchanges, submit time off requests, and send or receive messages. Managers have additional capabilities to create, edit, and publish schedules, as well as approve trades and time off.
Key features include viewing your work schedule, using a tradeboard to swap shifts with colleagues, submitting requests for time off, and communicating with your team through messages. Managers can also add, edit, and publish schedules, and approve shift trades and time off requests.

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