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When I Work Staff Scheduling

When I Work Staff Scheduling

Employee scheduling

56K ratings
1333 reviews
#77 in free Business
💼 Business
📊 Productivity
Free
In-App Purchases

Details

  • Released
  • Updated
  • July 27, 2010
  • August 26, 2026

Features

Developer

When I Work, Inc.
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When I Work Staff Scheduling screenshot #1 for iPhone
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When I Work Staff Scheduling screenshot #5 for iPhone
When I Work Staff Scheduling screenshot #6 for iPhone
When I Work Staff Scheduling screenshot #7 for iPhone
When I Work Staff Scheduling screenshot #8 for iPhone
iphone
ipad
🧾$99.99 - $999.99
In-App Purchase↘︎
📉no. 77
Charts↘︎
📌Ready
Reviews summary↘︎
⭐1.3K
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📝40+ tags
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🔄6+ apps
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❓5 answered
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📦~ in 1 week
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About

Streamline employee scheduling, time tracking, and team communication. This app helps reduce chaos and costs by improving accountability, facilitating shift trades, and providing instant notifications for schedule changes. It's designed for shift-based workplaces to enhance team management and boost productivity.

✓Employee scheduling
✓Time clock
✓Team messaging
✓Shift trades
✓Time off requests
✓Auto scheduling
✓Labor forecasting
Show original description

What users say

Summarized from real user reviews of When I Work Staff Scheduling. Based on 56K reviews and a 4.8/5 average, it highlights the 7 positives and 5 negatives reviewers mention most about this Business app.

Positive things

  • 👍Easy to use
  • 🚀Convenient for scheduling
  • 💡Helpful for shift swapping and communication
  • 👍User-friendly interface
  • 👍Effective for managing staff
  • 👍Keeps track of hours and payroll
  • 🚀Real-time updates and notifications

Negative things

  • 🐛Occasional bugs and glitches
  • 🔍Difficult to navigate some features
  • 🔍Lack of customization options
  • 🔍Issues with shift approval and time-off requests
  • 🔍Problems with the messaging/chat functionality
See all reviews
+1

What's New in When I Work Staff Scheduling

14.7

August 26, 2026

We're always tweaking and improving our app to make sure you get the best experience possible. We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

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10

In-App Purchases

$209.99

Annual Mini Scheduling Plan

Schedule up to 10 employees

Charts

Top Free

📉 77-1

Business

This app dropped -1 position in Business chart.

Last updated on August 30, 2026.

User reviews

Most RecentHighest RatedLowest Rated

Good work app

It is a great app for work…
sjckvisjdvusjckvisjdvu

Constantly Looses Settings & Changes

I’ve been using the app for 2 years and consistently it looses my settings and schedule changes. Multiple times have I blocked off a day only to go in a week later and have the availability switched. Also, multiple times I’ve switched on notifications. These work for a short time and then stop working though when I go in the app they are turned on. I switch them off and on again and it works again for a bit, then just stops. I have updated and reinstalled and still down have consistent stability in app functions.
I just had it happen again, I actually showed my group of friends, look I blocked the day off only to find a week later that it had reverted and listed me as available. I’m now having to take a screen shot of days I blocked off and email it to myself so I have a time stamp to prove I blocked it off to myself manager which is absurd!
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SaraShuSaraShu

Review

Not a bad app but I do miss the feature where you can request not to be scheduled a day
THE SHELBS REGTHE SHELBS REG

easy app

i think its easy to use, ask questions, and alter my availability. i think everyone should use this app
wintersolidergyattwintersolidergyatt

BT

Appreciate the WIW reminders
JC-sizzleJC-sizzle
See 1328 more reviews

Developer apps

Time Clock Terminal
Time Clock Terminal

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💼 Business

(15)

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User experience

🐞

Reported Bugs

4 issues

App crashes or freezes frequently

Bug

Unreliable notifications and alerts

Bug

Syncing issues between mobile and web versions

Bug

Problems with location-based clock-in/out features

Bug
✨

Requested Features

6 requests

Allow employees to view Sunday schedules

Feature

Improve shift drop/swap process

Feature

Add a sick day request feature

Feature

Provide more flexibility in availability settings

Feature

Enhance the calendar view and scheduling tools

Feature

Improve the messaging/chat experience

Feature

FAQ

What does When I Work do?

When I Work is an employee scheduling and time tracking app designed for shift-based workplaces. It helps managers reduce chaos and costs by streamlining scheduling, improving team communication, and boosting accountability. Employees can use it to clock in/out, trade shifts, request time off, and view their schedules.

What are the key features of When I Work?

Key features include easy time clock functionality, direct messaging with staff, monitoring shift trades and time off requests, viewing schedules from anywhere, one-click scheduling with Auto Scheduling, and schedule enforcement. It also offers labor forecasting and payroll integration.

Is When I Work free to use?

The application is free to use with in-app purchases. While the core functionality for scheduling and time tracking is available, certain advanced features or expanded usage may require in-app purchases.

What kind of workplaces is When I Work best for?

This app is built exclusively for shift-based workplaces. It is ideal for businesses with hourly employees who need to manage schedules, track hours, and ensure clear communication regarding shifts and tasks.

How does When I Work help with team communication?

It facilitates team communication through 1:1 and group messaging directly within the app. Managers can instantly notify their team of schedule changes, and employees can easily communicate with coworkers about shift trades or other work-related matters.