1. Home
  2. 💼 Business
  3. When I Work Staff Scheduling
When I Work Staff Scheduling

When I Work Staff Scheduling

Employee scheduling

58K ratings
1458 reviews
#116 in free Business
💼 Business
📊 Productivity
Free
In-App Purchases

Details

Released
July 27, 2010
Updated
October 27, 2026

Features

Developer

When I Work, Inc.
✨Promote your app ✨
When I Work Staff Scheduling screenshot #1 for iPhone
When I Work Staff Scheduling screenshot #2 for iPhone
When I Work Staff Scheduling screenshot #3 for iPhone
When I Work Staff Scheduling screenshot #4 for iPhone
When I Work Staff Scheduling screenshot #5 for iPhone
When I Work Staff Scheduling screenshot #6 for iPhone
When I Work Staff Scheduling screenshot #7 for iPhone
When I Work Staff Scheduling screenshot #8 for iPhone
iphone
ipad
🧾$99.99 - $999.99
In-App Purchase↘︎
📉no. 116
Charts↘︎
📌Ready
Reviews summary↘︎
⭐1.5K
Reviews↘︎
📝40+ tags
Tags↘︎
🔄6+ apps
Alternatives↘︎
❓5 answered
FAQ↘︎
📦~ in 1 week
Updates frequency↘︎
🖼️Get Icon
Icons↘︎

About

Streamline employee scheduling, time tracking, and team communication. This app helps reduce chaos and costs by improving accountability, facilitating shift trades, and providing instant notifications for schedule changes. It's designed for shift-based workplaces to enhance team management and boost productivity.

✓Employee scheduling
✓Time clock
✓Team messaging
✓Shift trades
✓Time off requests
✓Auto scheduling
✓Labor forecasting
Show original description

What users say about When I Work Staff Scheduling

Reviews of When I Work Staff Scheduling are mostly positive: the Business app is rated 4.8/5 from 58K App Store ratings. What users like most: easy to use, convenient for scheduling. Top complaints: occasional bugs and glitches, difficult to navigate some features. Summarized from real user reviews.

Positive things

  • 👍Easy to use
  • 🚀Convenient for scheduling
  • 💡Helpful for shift swapping and communication
  • 👍User-friendly interface
  • 👍Effective for managing staff
  • 👍Keeps track of hours and payroll
  • 🚀Real-time updates and notifications

Negative things

  • 🐛Occasional bugs and glitches
  • 🔍Difficult to navigate some features
  • 🔍Lack of customization options
  • 🔍Issues with shift approval and time-off requests
  • 🔍Problems with the messaging/chat functionality
See all reviews
+1

What's New in When I Work Staff Scheduling

14.7.8

October 27, 2026

We're always tweaking and improving our app to make sure you get the best experience possible. We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

More
10

Subscriptions & In-App Purchases

$209.99

Annual Mini Scheduling Plan

Schedule up to 10 employees

Charts

Top Free

📉 116-1

Business

This app dropped -1 position in Business chart.

Last updated on November 1, 2026.

User reviews

Most RecentHighest RatedLowest Rated

First time using app

My new job uses this app for all our scheduling. Very easy to use and quickly can notify our compact team on open shifts and coverage of those shifts.
AAggieNArkansas

Love it!

So easy to use and I figured it out so quick, love the reminders to clock in
LLana_girl_l<3cats

Great way to schedule

Great
QKQueen Knuckles

CSA

When i Work is very helpful in me. I was able to check and confirm my schedule regularly.
RRodMabunga

Very convenient

I really like this app. The person or people who masterminded it did a really good job. They thought of all the details. I have been very satisfied with it so far.
If
BBetser77
See 1453 more reviews

Developer apps

Time Clock Terminal
Time Clock Terminal

Time Tracking for iPad

💼 Business

(15)

Free
See developer apps

User experience

🐞

Reported Bugs

4 issues

App crashes or freezes frequently

Bug

Unreliable notifications and alerts

Bug

Syncing issues between mobile and web versions

Bug

Problems with location-based clock-in/out features

Bug
✨

Requested Features

6 requests

Allow employees to view Sunday schedules

Feature

Improve shift drop/swap process

Feature

Add a sick day request feature

Feature

Provide more flexibility in availability settings

Feature

Enhance the calendar view and scheduling tools

Feature

Improve the messaging/chat experience

Feature

FAQ

What does When I Work do?

When I Work is an employee scheduling and time tracking app designed for shift-based workplaces. It helps managers reduce chaos and costs by streamlining scheduling, improving team communication, and boosting accountability. Employees can use it to clock in/out, trade shifts, request time off, and view their schedules.

What are the key features of When I Work?

Key features include easy time clock functionality, direct messaging with staff, monitoring shift trades and time off requests, viewing schedules from anywhere, one-click scheduling with Auto Scheduling, and schedule enforcement. It also offers labor forecasting and payroll integration.

Is When I Work free to use?

The application is free to use with in-app purchases. While the core functionality for scheduling and time tracking is available, certain advanced features or expanded usage may require in-app purchases.

What kind of workplaces is When I Work best for?

This app is built exclusively for shift-based workplaces. It is ideal for businesses with hourly employees who need to manage schedules, track hours, and ensure clear communication regarding shifts and tasks.

How does When I Work help with team communication?

It facilitates team communication through 1:1 and group messaging directly within the app. Managers can instantly notify their team of schedule changes, and employees can easily communicate with coworkers about shift trades or other work-related matters.