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WhenToWork Employee Scheduling

WhenToWork Employee Scheduling

Ultimate Scheduling Solution

483 ratings
181 reviews
#208 in free Business
💼 Business
📊 Productivity
Free

Details

  • Released
  • Updated
  • January 22, 2016
  • July 28, 2026

Features

Developer

WhenToWork Inc.
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WhenToWork Employee Scheduling screenshot #1 for iPhone
WhenToWork Employee Scheduling screenshot #2 for iPhone
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WhenToWork Employee Scheduling screenshot #5 for iPhone
📉no. 208
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Reviews summary↘︎
⭐181
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🔄6+ apps
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❓5 answered
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📦~ in 3 months
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About

Manage employee schedules, view shifts, and communicate with your team. This app allows for easy submission of time off requests, trading shifts, and receiving messages. Managers can efficiently create, edit, and publish schedules, as well as approve requests.

✓View schedules
✓Use tradeboard
✓Submit time off
✓Send/receive messages
✓Add/edit/publish schedules
✓Approve trades & time off
✓Switch between multiple accounts
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What users say

Summarized from real user reviews of WhenToWork Employee Scheduling. Based on 483 reviews and a 3.2/5 average, it highlights the 3 positives and 4 negatives reviewers mention most about this Business app.

Positive things

  • 🚀Easy to use
  • 👍Straightforward navigation
  • ⭐Overall great app

Negative things

  • 🐛App crashes and freezes
  • 🔍Difficult to navigate
  • 📢Notifications not working
  • 🗓️Schedule not showing properly
See all reviews

What's New in WhenToWork Employee Scheduling

3.08

July 28, 2026

- Cleaned up some UI bugs - Corrected shift colors showing inconsistently for employees

Charts

Top Free

📉 208-6

Business

This app dropped -6 positions in Business chart.

Last updated on August 8, 2026.

User reviews

Most RecentHighest RatedLowest Rated

No longer working

My shifts are no longer showing up in “upcoming”. I can access them on the website, but no longer on the app. What’s the point of the app taking up space on my phone then?
marciamh1111marciamh1111

Opinion

There has been multiple times when w2w has crashed and I could not see my scheduled shifts. As of right now the menu tab at the bottom does not even work. There is a lot of bugs and fixes that need to be made but aside from that, w2w is a organized, well structured, easy to use platform.
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Issues with the menu. Which makes it impossible to drop or trade shifts.

Issues with the menu. Which makes it impossible to drop or trade shifts.
m_K333m_K333

Menu Screen Never Works

The menu screen has been blank for literal days, not allowing me to access the actually necessary features of the app. Whenever it does rarely decide to appear, it will only do so after refreshing the page a few times.
v jjjgdv jjjgd

Menu options not opening recent update

After recent update menu option are not showing in app
DireaugustDireaugust
See 176 more reviews

User experience

🐞

Reported Bugs

4 issues

App crashes after recent update

Bug

Schedule not loading properly

Bug

Notification settings not saving

Bug

Shift trades not showing up

Bug
✨

Requested Features

4 requests

Add dark mode option

Feature

Integrate with Apple Calendar

Feature

Improve push notification system

Feature

Allow customization of schedule view

Feature

FAQ

What does the WhenToWork Employee Scheduling app do?

This app provides a convenient way to access your WhenToWork accounts. You can view schedules, utilize the tradeboard for shift exchanges, submit time off requests, and send or receive messages. Managers have additional capabilities to create, edit, and publish schedules, as well as approve trades and time off.

What are the key features of this scheduling app?

Key features include viewing your work schedule, using a tradeboard to swap shifts with colleagues, submitting requests for time off, and communicating with your team through messages. Managers can also add, edit, and publish schedules, and approve shift trades and time off requests.

Is the WhenToWork Employee Scheduling app free to use?

The app itself is free to download and use for accessing your WhenToWork accounts. If your organization does not yet use WhenToWork, your scheduling manager can sign up for a free 30-day trial of the online service.

What kind of devices is this app compatible with?

The app is designed for mobile use, allowing access to your WhenToWork accounts from your smartphone or tablet. Specific compatibility details regarding operating systems (iOS/Android) and versions would typically be found on the app store listing.

Who would benefit from using this app?

This app is ideal for employees who need to easily check their work schedule, request time off, or trade shifts. It is also highly beneficial for managers who are responsible for creating, managing, and publishing employee schedules and approving related requests.