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WhenToWork Employee Scheduling

WhenToWork Employee Scheduling

Ultimate Scheduling Solution

507 ratings
199 reviews
#204 in free Business
💼 Business
📊 Productivity
Free

Details

Released
January 22, 2016
Updated
August 26, 2026

Features

Developer

WhenToWork Inc.
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WhenToWork Employee Scheduling screenshot #1 for iPhone
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WhenToWork Employee Scheduling screenshot #5 for iPhone
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About

Manage employee schedules, view shifts, and communicate with your team. This app allows for easy submission of time off requests, trading shifts, and receiving messages. Managers can efficiently create, edit, and publish schedules, as well as approve requests.

✓View schedules
✓Use tradeboard
✓Submit time off
✓Send/receive messages
✓Add/edit/publish schedules
✓Approve trades & time off
✓Switch between multiple accounts
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What users say about WhenToWork Employee Scheduling

Reviews of WhenToWork Employee Scheduling are mostly negative: the Business app is rated 3.2/5 from 507 App Store ratings. What users like most: easy to use, straightforward navigation. Top complaints: app crashes and freezes, difficult to navigate. Summarized from real user reviews.

Positive things

  • 🚀Easy to use
  • 👍Straightforward navigation
  • ⭐Overall great app

Negative things

  • 🐛App crashes and freezes
  • 🔍Difficult to navigate
  • 📢Notifications not working
  • 🗓️Schedule not showing properly
See all reviews

What's New in WhenToWork Employee Scheduling

3.09

August 26, 2026

Various bug fixes and improvements

Charts

Top Free

📈 204+3

Business

This app rose +3 positions in Business chart.

Last updated on October 28, 2026.

User reviews

Most RecentHighest RatedLowest Rated

Has bugs 10/19

Will not refresh a published schedule. Please fix
Sshelbycm1994

Broken

This app is so broken. Every other month I have to redownload it because it just stops working.
Mmightymorpin

App just doesn’t work.

As the title says, this app breaks constantly, only showing a blank screen.
JJon060644

app has been down for at over a week now

When I try to create my username and password it tells me that the w2w is temporarily down right now. It has been saying that for over a week.
R#reviewer #8,263

Doesn’t load any schedules now

I’ve never really had any major issues with the app, nothing that an app restart wouldn’t clear up. But, for the last several weeks I have not been able to get anything to load when opening the app. Y’all broke something.
NNeed2Fixit
See 194 more reviews

User experience

🐞

Reported Bugs

4 issues

App crashes after recent update

Bug

Schedule not loading properly

Bug

Notification settings not saving

Bug

Shift trades not showing up

Bug
✨

Requested Features

4 requests

Add dark mode option

Feature

Integrate with Apple Calendar

Feature

Improve push notification system

Feature

Allow customization of schedule view

Feature

FAQ

What does the WhenToWork Employee Scheduling app do?

This app provides a convenient way to access your WhenToWork accounts. You can view schedules, utilize the tradeboard for shift exchanges, submit time off requests, and send or receive messages. Managers have additional capabilities to create, edit, and publish schedules, as well as approve trades and time off.

What are the key features of this scheduling app?

Key features include viewing your work schedule, using a tradeboard to swap shifts with colleagues, submitting requests for time off, and communicating with your team through messages. Managers can also add, edit, and publish schedules, and approve shift trades and time off requests.

Is the WhenToWork Employee Scheduling app free to use?

The app itself is free to download and use for accessing your WhenToWork accounts. If your organization does not yet use WhenToWork, your scheduling manager can sign up for a free 30-day trial of the online service.

What kind of devices is this app compatible with?

The app is designed for mobile use, allowing access to your WhenToWork accounts from your smartphone or tablet. Specific compatibility details regarding operating systems (iOS/Android) and versions would typically be found on the app store listing.

Who would benefit from using this app?

This app is ideal for employees who need to easily check their work schedule, request time off, or trade shifts. It is also highly beneficial for managers who are responsible for creating, managing, and publishing employee schedules and approving related requests.