WhenToWork Employee Scheduling

WhenToWork Employee Scheduling

Ultimate Scheduling Solution

491 ratings
183 reviews
#198 in free Business
💼 Business
📊 Productivity
Free

Details

  • Released
  • Updated
  • January 22, 2016
  • August 26, 2026

Features

WhenToWork Employee Scheduling screenshot #1 for iPhone
WhenToWork Employee Scheduling screenshot #2 for iPhone
WhenToWork Employee Scheduling screenshot #3 for iPhone
WhenToWork Employee Scheduling screenshot #4 for iPhone
WhenToWork Employee Scheduling screenshot #5 for iPhone
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About

Manage employee schedules, view shifts, and communicate with your team. This app allows for easy submission of time off requests, trading shifts, and receiving messages. Managers can efficiently create, edit, and publish schedules, as well as approve requests.

View schedules
Use tradeboard
Submit time off
Send/receive messages
Add/edit/publish schedules
Approve trades & time off
Switch between multiple accounts
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What users say

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What's New in WhenToWork Employee Scheduling

3.09

August 26, 2026

Various bug fixes and improvements

Charts

Top Free

📉 198-8

Business

This app dropped -8 positions in Business chart.

Last updated on September 18, 2026.

User reviews

Antiquated

Why is this app so out of touch with modern technology. It is limited in so many ways— for example job-title filters only allow you to set to 1 and then they have to be reset each time when attempting to capture a shift —should be able to set and leave indefinitely.
Still allows for multiple logins so there is no honor in trying to get shifts because several people can be logged in as the same person.
Why isn’t there some sort of color for jobs, shifts worked vs. upcoming.
Please update this app to a more modern flexible version.
Thank you
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Response from developer

Thanks for the feedback Mary we have passed these ideas to our techs for future consideration. Note your scheduling manager can add information like seeing who is manager on a shift and setting start day of week to match pay periods if that helps. --Update: if not getting notification sounds can be sure both app and phone settings allowing push notifications and if have trouble email us at support@when2work.com

Unintuitive

Not intuitive and doesn’t cross reference both jobs for scheduling. I know it’s partially my fault but the app does not show you what shifts you request to pick up so if you set it down for a while and forget you’re screwed. It also doesn’t show conflicts between multiple jobs so that you don’t overbook and I’ve done that a bit. It’s not really user friendly in that aspect. I also have an issue with the list option for your schedule only showing two weeks and not your whole schedule that’s posted it’s just a minor thing that’s just really annoying and an oversight. They can make this app better and interstate the separate schedules in a certain way that allows to just look at both simultaneously instead of just one at a time constantly logging into and out and then logging into the other and out. It’s tedious and unintuitive.
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No longer working

My shifts are no longer showing up in “upcoming”. I can access them on the website, but no longer on the app. What’s the point of the app taking up space on my phone then?

Opinion

There has been multiple times when w2w has crashed and I could not see my scheduled shifts. As of right now the menu tab at the bottom does not even work. There is a lot of bugs and fixes that need to be made but aside from that, w2w is a organized, well structured, easy to use platform.

Issues with the menu. Which makes it impossible to drop or trade shifts.

Issues with the menu. Which makes it impossible to drop or trade shifts.

User experience

🐞

Reported Bugs

4 issues

App crashes after recent update

Bug

Schedule not loading properly

Bug

Notification settings not saving

Bug

Shift trades not showing up

Bug

Requested Features

4 requests

Add dark mode option

Feature

Integrate with Apple Calendar

Feature

Improve push notification system

Feature

Allow customization of schedule view

Feature

FAQ

What does the WhenToWork Employee Scheduling app do?

This app provides a convenient way to access your WhenToWork accounts. You can view schedules, utilize the tradeboard for shift exchanges, submit time off requests, and send or receive messages. Managers have additional capabilities to create, edit, and publish schedules, as well as approve trades and time off.

What are the key features of this scheduling app?

Key features include viewing your work schedule, using a tradeboard to swap shifts with colleagues, submitting requests for time off, and communicating with your team through messages. Managers can also add, edit, and publish schedules, and approve shift trades and time off requests.

Is the WhenToWork Employee Scheduling app free to use?

The app itself is free to download and use for accessing your WhenToWork accounts. If your organization does not yet use WhenToWork, your scheduling manager can sign up for a free 30-day trial of the online service.

What kind of devices is this app compatible with?

The app is designed for mobile use, allowing access to your WhenToWork accounts from your smartphone or tablet. Specific compatibility details regarding operating systems (iOS/Android) and versions would typically be found on the app store listing.

Who would benefit from using this app?

This app is ideal for employees who need to easily check their work schedule, request time off, or trade shifts. It is also highly beneficial for managers who are responsible for creating, managing, and publishing employee schedules and approving related requests.