Best When To Work Apps

225+ iOS apps curated and reviewed

4.6 avg rating
20 free apps
Updated June 2026

Whether you're new to when to work or looking for an upgrade, our curated collection of 225+ iOS apps has something for everyone. Each app is reviewed and rated by real users, helping you make an informed decision.

Top Picks for When To Work

WhenToWork Employee Scheduling#1

WhenToWork Employee Scheduling by WHENTOWORK, INC.

Ultimate Scheduling Solution
Editor's Choice
πŸ’Ό Business
3.2😞(477 ratings)
Free
WhenToWork Employee Scheduling screenshot 1
WhenToWork Employee Scheduling screenshot 2
WhenToWork Employee Scheduling screenshot 3
WhenToWork Employee Scheduling screenshot 4
WhenToWork Employee Scheduling screenshot 5

Manage employee schedules, view shifts, and communicate with your team. This app allows for easy submission of time off requests, trading shifts, and receiving messages. Managers can efficiently create, edit, and publish schedules, as well as approve requests.

What We Love

  • πŸš€ Easy to use
  • πŸ‘ Straightforward navigation
  • ⭐ Overall great app

Room to Improve

  • πŸ› App crashes and freezes
  • πŸ” Difficult to navigate
  • πŸ“’ Notifications not working
When I Work Staff Scheduling#2

When I Work Staff Scheduling by When I Work, Inc.

Employee scheduling
Strong Contender
πŸ’Ό Business
4.8😊(55K ratings)
FreeAdsIn-App Purchases
#82in Business
When I Work Staff Scheduling screenshot 1
When I Work Staff Scheduling screenshot 2
When I Work Staff Scheduling screenshot 3
When I Work Staff Scheduling screenshot 4
When I Work Staff Scheduling screenshot 5
When I Work Staff Scheduling screenshot 6

Streamline employee scheduling, time tracking, and team communication. This app helps reduce chaos and costs by improving accountability, facilitating shift trades, and providing instant notifications for schedule changes. It's designed for shift-based workplaces to enhance team management and boost productivity.

What We Love

  • πŸ‘ Easy to use
  • πŸš€ Convenient for scheduling
  • πŸ’‘ Helpful for shift swapping and communication
  • πŸ‘ User-friendly interface

Room to Improve

  • πŸ› Occasional bugs and glitches
  • πŸ” Difficult to navigate some features
  • πŸ” Lack of customization options
Instawork: Work when you want#3

Instawork: Work when you want by Garuda Labs, Inc.

Find flexible jobs & get paid
Worth Considering
πŸ’Ό Business
4.7😐(92K ratings)
FreeAds
#36in Business
Instawork: Work when you want screenshot 1
Instawork: Work when you want screenshot 2
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Instawork: Work when you want screenshot 6

Find flexible, shift-based work opportunities with local businesses. Set your own schedule, see pay upfront, and get paid quickly. Qualify for exclusive benefits and build your career network.

What We Love

  • πŸ’ͺ Flexible scheduling
  • πŸ’° Good pay opportunities
  • 🀝 Helpful coworkers
  • πŸ€– User-friendly app

Room to Improve

  • πŸ•°οΈ Slow customer support response times
  • πŸ”’ Lack of transparency in rating system
  • 🚫 Strict cancellation policies

More When To Work apps to explore

4
Shiftsmart - Find Work
Shiftsmart - Find Work
Shiftsmart - Find Work
Forget Jobs. Earn with Shifts.
Free

Find flexible, short-term work opportunities across various industries like retail and hospitality. Earn income, build skills, and get paid quickly by choosing shifts that fit your schedule. Become a micro-entrepreneur and unlock premium earning potential.

Flexible schedulingVariety of industriesShort shifts (4 hours or less)
πŸ’Ό Business
(52K)
free
5
WorkWhile
WorkWhile
WorkWhile
Steady pay on your schedule
Free

Find flexible hourly jobs that fit your schedule and pay you the next day. Browse shifts, claim them, and get paid quickly without resumes or interviews. Access additional benefits like virtual healthcare and upskilling opportunities.

Next-day payFlexible schedulingNo resume/interviews
πŸ’Ό Business
(18K)
free
6
Homebase: Scheduling & Payroll
Homebase: Scheduling & Payroll
Homebase: Scheduling & Payroll
Small Business Team Management
Free

This app helps small business owners manage hourly teams by streamlining employee scheduling, time tracking, and payroll. It offers features like mobile time clocks, automated payroll calculations, and team communication tools to save time and ensure compliance.

Employee scheduling and shift managementMobile time clock and attendance trackingAutomated payroll and paycheck management
πŸ’Ό Business
(93K)
free with in-app purchases
7
Shyft - Shift Swap, Schedule
Shyft - Shift Swap, Schedule
Shyft - Shift Swap, Schedule
The #1 app for shift teams
Free

This app helps employees manage their work schedules, swap shifts with colleagues, and communicate with their team. It allows users to find coverage for shifts they can't work or pick up extra shifts for additional income. Managers can also use it to post open shifts and manage team schedules.

Swap shifts with team membersMessage coworkersManage work schedules
πŸ’Ό Business
(31K)
free
8
JobStack for Work: Gig Jobs
JobStack for Work: Gig Jobs
JobStack for Work: Gig Jobs
Flexible Work | Daily Pay
Free

Find flexible local work opportunities with this job finder app. Easily create an account, showcase your skills, and choose jobs that fit your schedule and location. Get paid quickly for gig and temp positions across various industries.

Find flexible local jobsDaily pay optionsShowcase skills and preferences
πŸ’Ό Business
(27K)
free
9
GigSmart Get Gigs
GigSmart Get Gigs
GigSmart Get Gigs
Find local jobs. Work today.
Free

Discover local job opportunities and work on your own terms. Find a variety of shifts across all industries, and apply for full or part-time positions. Get paid quickly and access benefits like insurance and health plans.

Find local jobs and shiftsWork on your own termsAccept work offers instantly
πŸ’Ό Business
(12K)
free
10
ShiftFlow: Track Team Hours
ShiftFlow: Track Team Hours
ShiftFlow: Track Team Hours
Time Clock Timesheets for Work
Free

Streamline team time tracking and scheduling with a user-friendly system. Features include real-time clock-ins with GPS verification, smart shift planning, and easy timesheet exports. Simplify payroll and gain visibility into team hours.

Real-time clock-ins with GPS verificationSmart shift scheduling and availability managementOne-click timesheet exports (CSV/PDF)
πŸ’Ό Business
(2K)
free with in-app purchases
11
My Shift Planner - Calendar
My Shift Planner - Calendar
My Shift Planner - Calendar
Personal Shift Work Schedule
Free

This app is a specialized calendar designed for shift workers. It helps organize work schedules, track hours and pay, and sync with other calendars. Users can customize shifts, add notes, and receive reminders to manage their work-life balance effectively.

Color-coded shift calendarCustomizable shift patternsHours and pay tracking
πŸ“Š Productivity
(3.3K)
free with in-app purchases
12
Bacon Work On-Demand
Bacon Work On-Demand
Bacon Work On-Demand
Find Jobs Work Shifts Get Paid
Free

This app connects users with on-demand hourly jobs from established companies. Choose your own schedule, apply for shifts with one click, and get paid quickly. Build your work profile to unlock more opportunities.

On-demand hourly jobsFlexible work scheduleOne-click job applications
πŸ’Ό Business
(3.5K)
free
13
Bluecrew - Find Flexible Work
Bluecrew - Find Flexible Work
Bluecrew - Find Flexible Work
Hourly jobs sent right to you!
Free

Find flexible hourly work opportunities that fit your schedule. This platform connects you with various job assignments, allowing you to choose shifts and get paid weekly, with early access to earnings. As a W-2 employee, you'll receive benefits like overtime and sick days.

Find flexible hourly jobsChoose your own scheduleW-2 employee status with benefits
πŸ’Ό Business
(8.9K)
free with in-app purchases
14
Photo to Video: AI Video Maker
Photo to Video: AI Video Maker
Photo to Video: AI Video Maker
Animate Photos, AI Video Maker
Free

Transform photos into captivating videos using advanced AI. Create dynamic animations, add smooth transitions, and even animate characters with motion from other videos. Generate videos from text prompts or enhance existing footage with AI-powered editing and upscaling.

Photo to Video ConversionTransition Mode AnimationMotion Transfer from Video
πŸ“· Photo & Video
(769)
free with in-app purchases
15
Timemark: Photo Proof for Work
Timemark: Photo Proof for Work
Timemark: Photo Proof for Work
GPS, Date & Time Stamp Photos
Free

This app provides tamper-proof photo documentation for field teams, stamping each image with verified time, GPS location, and custom watermarks. It facilitates team photo collection, organization, and professional report generation, streamlining workflows and reducing disputes.

Tamper-proof photo evidenceNetwork-verified timestampsPrecise GPS coordinates
πŸ“· Photo & Video
(13K)
free with in-app purchases
16
Task Alarm - Work Assistant
Task Alarm - Work Assistant
Task Alarm - Work Assistant
Helps you focus on your task
Free

This app helps you stay focused by setting timed intervals for work or study. It alarms you when you attempt to use your phone during these focus periods, encouraging uninterrupted productivity.

Set timed focus intervalsAlarm to prevent phone useEncourages uninterrupted work
πŸ“Š Productivity
(19)
free with in-app purchases
17
WorkTime: Shift Work Calendar
WorkTime: Shift Work Calendar
WorkTime: Shift Work Calendar
Job schedule & hours tracker
Free

Easily track your work shifts and hours with this intuitive calendar app. Designed for shift workers, it allows quick entry, schedule visualization, and helpful reminders. Premium features include advanced hour tracking and calendar syncing.

Shift calendar visualizationQuick shift entryShift reminders
πŸ“Š Productivity
(4.6K)
freemium
18
Time Squared: Hours Tracker
Time Squared: Hours Tracker
Time Squared: Hours Tracker
Track crew hours on site
Free

This app helps businesses and individuals accurately track work hours, manage projects, and collect data for payroll and invoices. It offers features like GPS location tracking, job management, crew supervision, and detailed reporting for efficient time management.

Accurate time tracking with GPSJob and project managementCrew management and monitoring
πŸ’Ό Business
(2.2K)
freemium
19
Zenzap: Professional Work Chat
Zenzap: Professional Work Chat
Zenzap: Professional Work Chat
Work chat finally done right
Free

This professional chat app organizes team communication into focused groups and integrates task management. It offers control over notifications, secure data handling, and features like announcements and file sharing to enhance team productivity and work-life balance.

Organized chats by topic/departmentWorking hours notificationsTasks and checklists
πŸ’Ό Business
(577)
free
20
Owll Translator:AI Voice Clone
Owll Translator:AI Voice Clone
Owll Translator:AI Voice Clone
instant translate Voice&Text
Free

This app offers real-time voice and text translation, allowing you to speak in any language while sounding like yourself. It also features AI-powered photo translation for understanding text in images and a language learning tool to improve fluency with your cloned voice.

True voice cloning for 100+ languagesAI photo translation with scene explanationsLanguage learning with cloned voice feedback
πŸ’Ό Business
(1.4K)
free with in-app purchases

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