Best When2Work Apps

250+ iOS apps curated and reviewed

3.8 avg rating
20 free apps
Updated November 2026

WhenToWork Employee Scheduling is the household name in when2work, but it's far from the only option. We track 250+ alternatives and competitors on iOS β€” many free, many higher-rated than you'd expect.

Compare top When2Work Apps (November 2026)

#AppPriceRatingAdsIn-App PurchasesUpdated
1WhenToWork Employee SchedulingWhenToWork Employee SchedulingFree3.2β˜… (509)NoNoNov 2026
2When I Work Staff SchedulingWhen I Work Staff SchedulingFree4.8β˜… (58K)NoNoNov 2026
3Instawork: Work when you wantInstawork: Work when you wantFree4.7β˜… (104K)NoNoNov 2026
4ColllabColllabFreeβ€”NoNoOct 2026
5WorkJamWorkJamFree4.7β˜… (24K)NoNoNov 2026
6Asana: Work ManagementAsana: Work ManagementFree4.7β˜… (16K)NoNoNov 2026
7WorkwWorkwFree1.0β˜… (1)NoNoOct 2026
8BaseNetBaseNetFreeβ€”NoNoMay 2026

Top Picks for When2Work

WhenToWork Employee Scheduling#1

WhenToWork Employee Scheduling by WhenToWork Inc.

Ultimate Scheduling Solution
Editor's Choice
πŸ’Ό Business
3.2😞(509 ratings)
Free
WhenToWork Employee Scheduling screenshot 1
WhenToWork Employee Scheduling screenshot 2
WhenToWork Employee Scheduling screenshot 3
WhenToWork Employee Scheduling screenshot 4
WhenToWork Employee Scheduling screenshot 5

Manage employee schedules, view shifts, and communicate with your team. This app allows for easy submission of time off requests, trading shifts, and receiving messages. Managers can efficiently create, edit, and publish schedules, as well as approve requests.

What We Love

  • πŸš€ Easy to use
  • πŸ‘ Straightforward navigation
  • ⭐ Overall great app

Room to Improve

  • πŸ› App crashes and freezes
  • πŸ” Difficult to navigate
  • πŸ“’ Notifications not working
  • πŸ—“οΈ Schedule not showing properly
4.8😊(58K ratings)
Free
When I Work Staff Scheduling screenshot 1
When I Work Staff Scheduling screenshot 2
When I Work Staff Scheduling screenshot 3
When I Work Staff Scheduling screenshot 4
When I Work Staff Scheduling screenshot 5
When I Work Staff Scheduling screenshot 6

Streamline employee scheduling, time tracking, and team communication for shift-based workplaces. This app helps managers reduce chaos and costs while empowering employees to manage their schedules and communicate effectively.

What We Love

  • πŸ‘ Easy to use
  • πŸš€ Convenient for scheduling
  • πŸ’‘ Helpful for shift swapping and communication
  • πŸ‘ User-friendly interface
  • πŸ‘ Effective for managing staff
  • πŸ‘ Keeps track of hours and payroll
  • πŸš€ Real-time updates and notifications

Room to Improve

  • πŸ› Occasional bugs and glitches
  • πŸ” Difficult to navigate some features
  • πŸ” Lack of customization options
  • πŸ” Issues with shift approval and time-off requests
  • πŸ” Problems with the messaging/chat functionality
Instawork: Work when you want#3

Instawork: Work when you want by Instawork

Find flexible jobs & get paid
Worth Considering
πŸ’Ό Business
4.7😐(104K ratings)
Free
#29in Business
Instawork: Work when you want screenshot 1
Instawork: Work when you want screenshot 2
Instawork: Work when you want screenshot 3
Instawork: Work when you want screenshot 4
Instawork: Work when you want screenshot 5
Instawork: Work when you want screenshot 6

Find flexible, shift-based work opportunities with local businesses. Set your own schedule, see pay upfront, and get paid quickly. Qualify for exclusive benefits and build your career network.

What We Love

  • πŸ’ͺ Flexible scheduling
  • πŸ’° Good pay opportunities
  • 🀝 Helpful coworkers
  • πŸ€– User-friendly app
  • πŸ† Rewards/incentives program

Room to Improve

  • πŸ•°οΈ Slow customer support response times
  • πŸ”’ Lack of transparency in rating system
  • 🚫 Strict cancellation policies
  • πŸ’Έ Issues with pay/tips
  • πŸ€– Technical glitches in the app

More When2Work apps to explore

FAQ about When2Work

What are the best when2work apps for iPhone?
WhenToWork Employee Scheduling tops our when2work apps ranking as of November 2026, with a 3.2-star average from 509 App Store ratings, and it's free to download.
Yes β€” 20 of the top when2work apps we rank are free to download, including WhenToWork Employee Scheduling and When I Work Staff Scheduling.
WhenToWork Employee Scheduling has no ads and has no in-app purchases, according to its App Store listing as of November 2026.
We track 250+ when2work apps on the iOS App Store as of November 2026, ranked by rating, recency, and analysis of real user reviews.