2Do Legacy Edition vs Workflowy
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
2Do Legacy Edition
This app offers a flexible and powerful way to manage your tasks, checklists, and projects. It adapts to your workflow with a simple interface, allowing you to organize and prioritize what matters most. Features include custom lists, smart lists, and batch editing.
- Create simple tasks, checklists, and projects
- Multiple alarms and flexible repeating options
- Organize tasks with lists, groups, and smart lists
- Password protection for app or individual lists
- Batch editing and task sharing
- Sync across devices via Dropbox, CalDAV, and more
- Email to task integration
Read full descriptionHide full description
IMPORTANT - 2Do v4 is here. You are looking at the old, legacy version of 2Do. Please visit: https://apps.apple.com/app/2do-todos-tasks-notes/id1470214600 "2Do adapts to my needs, not the other way around. 2Do gets me."- Macstories 2Do lets you take a completely different approach to managing your tasks. With its extremely simple-to-use interface and a comprehensive and flexible set of powerful features, it lets you focus on what's most important to you: your life. There is no wrong way of using 2Do, and unlike other to-do apps, it won't force you in adhering to a particular task management methodology. AWARDS • Macstories: App of the Year 2015 • Apple - App of the week, June 2015 • Apple - Mac App Store “Best of 2013” • “Best App Ever Awards” Winner • Cult Of Mac - 5/5 • Gizmodo "Best app for forgetful people" - Gold Medal PLUGINS: Email to 2Do: Optional plugin that allows you to integrate your email address directly with 2Do, thus allowing you to email yourself tasks from anywhere. You can even use automation, such as IFTTT, to add reminders to your list. SYNC • Stay in sync using one of the following: Dropbox, Reminders (CalDAV), Toodledo, Fruux (CalDAV), Calendar Server (CalDAV), ownCloud (CalDAV), SabreDAV (CalDAV) or a 3rd party CalDAV Server of choice. • Using Reminders CalDAV sync enables Siri • Periodic automatic backups are created for you (compatible with 2Do for Mac) for a rainy day. • Automatic Push sync between devices SIMPLE TASKS, CHECKLISTS & PROJECTS • Create simple tasks, or checklists and projects with sub-tasks. Tasks can have notes, attachments and multiple alarms. • Set any task to repeat using a flexible set of options. • Assign multiple alerts / reminders PASSWORD PROTECTION • Set a lock to the whole app or individual lists LIST GROUPS, LISTS, INBOX & SMART LISTS • In addition to built-in Focus lists that allow you to conveniently view upcoming, starred or scheduled tasks, you can create multiple lists to manage and organize your tasks. • Built-in support for GTD Inbox • Smart lists let you harness the true potential of 2Do using a number of search options, filters and search pre-sets. Using Smart Lists, you can create custom views of your tasks and use them to focus-in or find frequently managed tasks. PINCH ZOOMING • Control the amount of information you wish to see with a simple pinch-to-zoom gesture, from single line titles to multiple lines of titles, notes and tags. BATCH EDITING & SHARING • Drag & Drop support to move tasks between lists or drop on calendar to defer • Batch tagging, starring, marking tasks done and more • Task Sharing via AirDrop, iMessage and Email REIMAGINED TASK EDITOR & QUICK ADD • With focus on switching between editors effortlessly using a single tap only, you’ll save dozens of taps and swipes when editing your tasks. • Save your thoughts as they come to you, by using Quick Add (Tap-hold on [+]) • X-callback-url support TAGS • Manage tags from a dedicated Tags Panel • Organize your tags within groups • Leverage the powerful integration of Tags & Smart Lists to filter on frequently managed tasks. • Find Used vs. Unused tags YOUR TASKS UNLIMITED • Set a Start Date to hide tasks from a list before they're relevant and add Duration to put an estimate on the amount of time you’ll be spending on your task • Add an action to call, write an email or trigger a URL Scheme right from 2Do • Attach an image or a voice note to your tasks • Customizations for time management • Use as an events / party planner, or an effective birthday reminder • Desktop-class Task Manager ALERTS • Attach multiple alerts to each task • Attach locations to tasks and get nearby alerts as you approach assigned locations DESKTOP-CLASS IPAD APP • Everything from Tasks to Calendar Events - all managed from the same screen. • Manage calendar events and schedules • Split-screen support • Keyboard shortcuts
Workflowy
Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.
- Infinitely nested lists
- AI summarization and brainstorming
- Kanban boards for task management
- Real-time collaboration and sharing
- Global search and filtering
- Offline access and cross-device sync
- Tagging and mentions
Read full descriptionHide full description
Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/
Screenshots
Verdict
The clearest difference is price: Workflowy at Free against 2Do Legacy Edition's $9.99. Workflowy also leads on update cadence (weekly vs every 3 weeks) and iOS requirement (15.6 vs 17.6). On rating, review sentiment, ratings volume and ads there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Workflowy is free to download; 2Do Legacy Edition costs $9.99 up front. 2Do Legacy Edition sells 3 one-off in-app purchases and Workflowy sells 2 in-app purchases, starting at $8.99 per month. Whichever you choose, the download price is not the number that matters.
On the App Store both sit at effectively the same score — 4.7 for 2Do Legacy Edition against 4.8 for Workflowy. Both are backed by a comparable volume of ratings — 3.7K and 8.2K respectively. Written reviews are what separate them: 83% of 2Do Legacy Edition's written reviews are positive against 88% of Workflowy's.
2Do Legacy Edition ships an update every 3 weeks, Workflowy weekly. The most recent releases landed on September 24, 2026 and September 23, 2026 respectively.
| Parameter | 2Do Legacy Edition | Workflowy |
|---|---|---|
| Price | $9.99 | Free — better |
| Rating | 4.7 (3.7K ratings) | 4.8 (8.2K ratings) — better |
| Positive reviews | 82.7% of reviews | 88.0% of reviews — better |
| Number of ratings | 3.7K | 8.2K — better |
| Update frequency | Every 3 weeks | Weekly — better |
| Ads | No | No |
| In-app purchases | Yes | Yes |
| Monetization | Free with in-app purchases | Free with in-app purchases |
| Devices | iPhone, iPad, Apple Watch | iPhone, iPad, iPod |
| Requires iOS | 17.6 | 15.6 — better |
| Further details — not scored | ||
| Size | 96 MB | 147 MB |
| Age rating | 4+ | 4+ |
| Developer | Beehive Innovations Services | FunRoutine INC |
Customer experience
2Do Legacy Edition
Workflowy
User reviews
2Do Legacy Edition
From 3.7K App Store ratingsWhat we love
- 🚀 Excellent task management
- 👍 Highly customizable
- 🚀 Seamless sync across devices
- 👍 Intuitive and easy to use
- 🚀 Powerful features
Room to improve
- 🐛 Occasional sync issues
- 🐛 Confusing interface for beginners
- 🐛 Dated UI design
- 🐛 Lack of native calendar integration
- 🐛 Unreliable notifications
Workflowy
From 8.2K App Store ratingsWhat we love
- 🚀 Best way to organize thoughts
- 🔒 Secure and reliable
- 👍 Simple and intuitive
- 👍 Excellent for productivity and organization
- 👍 Versatile for various use cases
Room to improve
- 🐛 Occasional data loss issues
- 🐛 Offline mode not always reliable
- 🔋 Can be slow on mobile devices
- 👎 Limited customization options
Bugs and requests
2Do Legacy Edition
Reported bugs
4 issues- Crashes after recent update
- Repeating tasks not working correctly
- Unable to add new tasks in some cases
- Sync issues between devices
Requested features
6 requests- Dark mode option
- Native calendar integration
- Improved Apple Watch support
- Easier task prioritization
- Better email integration
Show 1 moreShow fewer
- Shared task lists
Workflowy
Reported bugs
3 issues- Cursor sometimes gets stuck
- Syncing issues between web and mobile versions
- Inability to delete items consistently
Requested features
4 requests- Add ability to attach files and documents
- Improve mobile app experience
- Implement better notification and reminder system
- Add more formatting options (e.g., font styles, colors)
In-app purchases
2Do Legacy Edition
- Email to 2Do Plus$1.99
- Email to 2Do$1.99
- Email to 2Do$3.99
Workflowy
- Workflowy Pro - Monthly$8.991 Month
- Workflowy Pro - Yearly$79.991 Year
Questions
Is 2Do Legacy Edition free?
Is Workflowy free?
Which has better reviews, 2Do Legacy Edition or Workflowy?
Do 2Do Legacy Edition or Workflowy have ads?
Which is updated more often, 2Do Legacy Edition or Workflowy?
Other comparisons















