Comparison

Workflowy vs OutlineProcessor

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

OutlineProcessor

This app helps you organize thoughts and ideas with a simple yet powerful outliner. Create nested lists, manage multiple projects, and use intuitive controls to structure essays, novels, or tasks. Its clean interface minimizes distractions for focused thinking.

Highlights
  • Infinite hierarchy for nested lists
  • Intuitive controls for reordering items
  • Multiple document management
  • Focus-oriented minimalist interface
  • Idea capture and development
Features
Read full description

Bring structure to your thoughts. This app is a simple yet powerful outliner designed to help you capture, organize, and develop your ideas. Whether you're plotting a novel, structuring an essay, planning a project, or managing daily tasks, it's the perfect tool to bring clarity to your thinking. Key Features: Infinite Hierarchy: Create deeply nested lists to explore your ideas in as much detail as you need. Intuitive Controls: Effortlessly move, indent, and reorder items with a single tap, allowing you to restructure your thoughts on the fly. Multiple Documents: Keep your work organized by managing different projects in separate files. Focus-Oriented Design: A clean, minimalist interface frees you from distractions, letting you concentrate on what truly matters—your ideas. Transform scattered thoughts into a coherent plan. Download now and start organizing your mind with ease and clarity.

Screenshots

Workflowy4 screens
OutlineProcessor3 screens

Verdict

The call

The clearest difference is review sentiment: Workflowy at 88% against OutlineProcessor's 20%. Workflowy also leads on rating (4.8 vs 3.5) and update cadence (weekly vs every 59 months). On price, ads, in-app purchases and monetization model there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and OutlineProcessor sells 1 one-off in-app purchase. Whichever you choose, the download price is not the number that matters.

ReceptionRating · Positive reviews · Number of ratings

Workflowy holds the better App Store score, 4.8 against 3.5. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 4, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 20% of OutlineProcessor's.

UpkeepUpdate frequency

Workflowy ships an update weekly, OutlineProcessor every 59 months. The most recent releases landed on September 30, 2026 and September 3, 2026 respectively.

Scorecard6 real differences · 4 level
Workflowy versus OutlineProcessor: the parameters behind the verdict, then further details
ParameterWorkflowyOutlineProcessor
PriceFreeFree
Rating4.8 (8.2K ratings) — better3.5 (4 ratings)
Positive reviews88.0% of reviews — better20.0% of reviews
Number of ratings8.2K — better4
Update frequencyWeekly — betterEvery 59 months
AdsNoNo
In-app purchasesYesYes
MonetizationFree with in-app purchasesFree with in-app purchases
DevicesiPhone, iPad, iPod — betteriPhone
Requires iOS15.6 — better17.6
Further details — not scored
Size147 MB3 MB
Age rating4+4+
DeveloperFunRoutine INChirokazu murabe

Customer experience

Workflowy

All ratings8,218 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,071 reviews
Positive88.0%
Neutral4.8%
Negative7.2%

OutlineProcessor

All ratings4 ratings
Positive50.0%
Neutral0.0%
Negative50.0%
Written reviews10 reviews
Positive20.0%
Neutral0.0%
Negative80.0%

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

OutlineProcessor

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
1 purchases

OutlineProcessor

One-time1
  • Hide Advertisement$2.99

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is OutlineProcessor free?
OutlineProcessor is free to download, with in-app purchases available.
Which has better reviews, Workflowy or OutlineProcessor?
Workflowy is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while OutlineProcessor averages 3.5 from 4 ratings.
Do Workflowy or OutlineProcessor have ads?
Neither Workflowy nor OutlineProcessor shows ads.
Which is updated more often, Workflowy or OutlineProcessor?
Workflowy ships an update weekly, and OutlineProcessor every 59 months. Most recently, Workflowy was updated on September 30, 2026 and OutlineProcessor on September 3, 2026.

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