Comparison

Workflowy vs UpNote

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

UpNote

This app provides a clean and beautiful interface for writing and organizing notes, journals, and to-do lists. It offers rich formatting options, an intuitive organization system, and instant syncing across devices, with offline capabilities. Premium features include enhanced security and export options.

Highlights
  • Rich text editor with formatting tools
  • Intuitive organizing system (notebooks, pins, links)
  • Secure note locking with Touch/Face ID
  • Instant cross-device syncing and offline access
  • Markdown support and export
  • Task management and to-do lists
Features
Read full description

UpNote is a clean and beautiful app for writing and organizing. It's easy to use with rich features and delightful experience. UpNote is designed to help you take notes easily and stay focused on what matters most. UpNote has beautiful fonts and elegant themes that you can adjust to make your writing experience most comfortable and pleasant. UpNote is an ideal place to keep your diary and journal. It has a powerful lock feature so that you can rest assured that your notes stay private and secure. You can also use Touch ID or Face ID to securely unlock your notes. UpNote’s intuitive organizing system will keep your note space neat and light. There are many ways to organize your notes: putting them into notebooks, pinning your notes to the top of the note list, bookmarking them for quick reference or linking to other notes. You can also close any notebooks to focus on only most important one. UpNote’s rich editor makes it perfect for planning and managing your tasks. Simply write down your to-do list and have them synced to all your devices. UpNote offers highlight, text colors, table, nested list, code and many other important formatting tools so that you could easily format your notes. UpNote syncs notes instantly on all devices. It also works reliably offline, so you could take note anytime, anywhere. If you are a markdown user, UpNote is great for you too. It has intuitive shortcuts based on markdown, which makes it more fun to write notes. You can also export your notes to Markdown or PDF. Try UpNote now and you will fall in love with it! ---- Upgrade to Premium to get full power of UpNote: - Lock your notes and notebooks - Insert table and attachments - Write unlimited number of notes - Elegant themes and notebook covers - Export to text PDF, HTML and Markdown ---- Price may vary by location. Subscriptions will be charged to your credit card through your iTunes account. Your subscription will automatically renew unless canceled at least 24 hours before the end of the current period. You will not be able to cancel the subscription once activated. Manage your subscriptions in Account Settings after purchase. Any unused portion of a free trial peri​od will be forfeited when the user purchases a subscription. ---- If you have any question or feedback, we would love to hear it. Send an email to support@getupnote.com, and we would love to get in touch with you! ---- Privacy policy: https://getupnote.com/privacy.html Terms of use: https://getupnote.com/terms.html

Screenshots

Workflowy4 screens
UpNote4 screens

Verdict

The call

The clearest difference is ratings volume: Workflowy at 8.2K against UpNote's 1.1K. On price, rating, review sentiment and update cadence there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and UpNote sells 8 in-app purchases, starting at $1.99 per month. Whichever you choose, the download price is not the number that matters.

ReceptionRating · Positive reviews · Number of ratings

On the App Store both sit at effectively the same score — 4.8 for Workflowy against 4.7 for UpNote. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 1.1K, so its average is the more settled of the two. Written reviews are what separate them: 88% of Workflowy's written reviews are positive against 86% of UpNote's.

UpkeepUpdate frequency

Both ship on a similar rhythm, roughly weekly. The most recent releases landed on October 2, 2026 and October 1, 2026 respectively.

Scorecard1 real difference · 9 level
Workflowy versus UpNote: the parameters behind the verdict, then further details
ParameterWorkflowyUpNote
PriceFreeFree
Rating4.8 (8.2K ratings) — better4.7 (1.1K ratings)
Positive reviews88.0% of reviews — better85.9% of reviews
Number of ratings8.2K — better1.1K
Update frequencyWeeklyWeekly
AdsNoNo
In-app purchasesYesYes
MonetizationFree with in-app purchasesFreemium
DevicesiPhone, iPad, iPodiPhone, iPad, iPod
Requires iOS15.615.6
Further details — not scored
Size147 MB82 MB
Age rating4+4+
DeveloperFunRoutine INCUpNote Company Limited

Customer experience

Workflowy

All ratings8,223 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,071 reviews
Positive88.0%
Neutral4.8%
Negative7.2%

UpNote

All ratings1,059 ratings
Positive92.5%
Neutral2.8%
Negative4.6%
Written reviews752 reviews
Positive85.9%
Neutral6.1%
Negative8.0%

User reviews

Workflowy

From 8.2K App Store ratings

What we love

  • 🚀 Best way to organize thoughts
  • 🔒 Secure and reliable
  • 👍 Simple and intuitive
  • 👍 Excellent for productivity and organization
  • 👍 Versatile for various use cases

Room to improve

  • 🐛 Occasional data loss issues
  • 🐛 Offline mode not always reliable
  • 🔋 Can be slow on mobile devices
  • 👎 Limited customization options

UpNote

From 1.1K App Store ratings

What we love

  • 👍 Seamless syncing across devices
  • 🚀 Fast and responsive
  • 💡 Nested notebooks and tags for organization
  • 👍 Clean and intuitive interface
  • 💡 Lifetime premium option

Room to improve

  • 🐛 Occasional bugs and crashes
  • 🐛 Issues with image/attachment handling
  • 🐛 Formatting problems with pasted content
  • 🐛 Syncing problems between devices
  • 🔒 Lack of end-to-end encryption

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

UpNote

Reported bugs

4 issues
  • Black screen issues
  • Lost notes and data
  • Incompatibility with newer iOS versions
  • Google sign-in not working

Requested features

8 requests
  • Reminders and calendar integration
  • More customization options (fonts, colors, etc.)
  • Improved drawing/handwriting support
  • PDF annotation and embedding
  • Optical character recognition (OCR)
Show 3 more
  • Ability to reorder bullets and lists
  • Improved table editing and formatting
  • Apple Watch app

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
8 purchases

UpNote

Subscriptions1
  • Premium monthly subscription$1.991 Month
One-time7
  • Life-time Upgrade$19.99
  • Life-time Upgrade to Premium$19.99
  • Life-time Upgrade$24.99
Show 4 more
  • Life-time Upgrade to Premium$24.99
  • Life-time Upgrade$29.99
  • Life-time upgrade to Premium$34.99
  • Life-time upgrade to Premium$39.99

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is UpNote free?
UpNote is free to download, with in-app purchases available.
Which has better reviews, Workflowy or UpNote?
Workflowy is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while UpNote averages 4.7 from 1.1K ratings.
Do Workflowy or UpNote have ads?
Neither Workflowy nor UpNote shows ads.
Which is updated more often, Workflowy or UpNote?
Workflowy ships an update weekly, and UpNote weekly. Most recently, Workflowy was updated on October 2, 2026 and UpNote on October 1, 2026.

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