Comparison

Smartsheet vs ProofHub

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Smartsheet

This app provides a dynamic workspace for teams to manage projects, automate workflows, and build solutions using no-code tools. Collaborate, organize tasks, and collect information with ease, all from your mobile device. View work status in real-time and adapt to changing conditions.

Highlights
  • Team collaboration on projects
  • Task and workflow organization
  • Automated workflow implementation
  • Real-time work status viewing
  • Information collection via forms
  • Multiple task visualization options
Features
Read full description

Getting started is easy! Either sign in with your existing Smartsheet account or enter your email to sign up for a free 30-day trial. Join millions of other innovative users and upgrade to a paid account at any time. Use Smartsheet, a dynamic workspace that empowers teams to manage projects, automate workflows, and rapidly build new solutions—using no-code tools they love, and backed by the security IT needs. Smartsheet is trusted by companies of all sizes, across 190 countries — including over 90% of Fortune 100 companies, and over 80% of Fortune 500 companies. Manage projects and tasks, automate workflows, collaborate with your team, and maximize productivity, anytime, anywhere! With Smartsheet you can: COLLABORATE WITH YOUR TEAM • Seamlessly create, share, and collaborate with your team on projects, wherever you are, from your Mac, iPad, or iPhone. • Access your projects, tasks, workflows, and sheets anytime. • Get business collaboration tools on your mobile device. • Review and edit documents and sheets that your team is working on. ORGANIZE PROJECTS & TASKS • Use sheets to oversee tasks and workflows, plan projects, and maximize the productivity of your team. • Add assignees, due dates, followers, checklists, predecessors, and files to your tasks and follow the progress of your projects. • Choose how to visualize tasks switching between grid, card, Gantt, and calendar views with the same data. • Keep everyone on the same page. Attach files from Google Drive, OneDrive, Dropbox, and more. AUTOMATE WORKFLOWS • Implement simple and powerful automated workflows in minutes. • Send automated update and approval requests to streamline work and reduce the need for meetings. • Automate repetitive processes by sending alerts, setting reminders, automatically moving, copying, or locking rows, and assigning work based on sheet changes and preset times. • Use card view to create kanban boards to manage your agile work. WORK IN ONE PLACE • See work alongside key conversations, decisions, and rationale in one place—improve project visibility across your organization. • Share spreadsheets with others to view, edit, or add comments, and collaborate anywhere. COLLECT INFORMATION WITH FORMS • Collect data from the field with forms, capture and upload images, or scan barcodes with your mobile device. • Easily collect and act on error-free, consistent data from internal and external stakeholders. • Quickly create forms that automatically map to the columns in your sheets. • Ask the right people the right questions with conditional logic in forms. • Provide easy access by embedding forms on dashboards and websites, or by sharing a unique link. VIEW WORK STATUS IN REAL TIME • Easily view and manage your dashboards, sheets, and more in real-time from your phone, so you always know the status of work. • Get notifications to your Inbox or through push notifications about the projects, and tasks you’re following. • Rapidly adapt to changing conditions and identify trends with easy-to-use widgets that display live data, charts, and key metrics. • Easily customize Smartsheet to show and share what matters with an easy-to-use drag-and-drop UI in dashboards. WORK SEAMLESSLY WITH YOUR FAVORITE APPS • Smartsheet's out-of-the-box integrations enable real-time synchronization and visibility with many of your favorite apps from Google, Microsoft, Salesforce, and more, so you can easily track tasks, compile data in spreadsheets, and collaborate with your team, all in one place. • Seamlessly connect your enterprise ecosystem of apps like Slack, Jira, DocuSign, Microsoft Teams, Gmail, Box, and more with Smartsheet. BUILD PURPOSE BUILT APPS WITHOUT CODING Smartsheet is the leading platform for dynamic work, built for the enterprise, empowering teams like IT, Marketing, and Operations with a no-code tool for project management, workflow automation, and solution creation.

About

ProofHub

Manage projects, remote teams, and clients efficiently on the go. This app centralizes tasks, discussions, files, and progress tracking to keep projects organized and on schedule.

Highlights
  • Project overview
  • Team and client discussions
  • Task assignment and tracking
  • Notes and file organization
  • Calendar and timesheets
  • Personal task management
Features
Read full description

ProofHub is the project management solution to manage your projects, remote teams and clients, no matter how big or complex they are. So you can say goodbye to those messy email threads, missed deadlines, unorganized projects and scattered files and documents while handling projects. With ProofHub mobile app you will be able to run your projects and teams on the go. Our project management app brings the superpowers to share work responsibility, discuss important topics, collaborate with remote teams and clients, store and organize all your important data, track work progress, and get projects delivered on time within your pocket. With it’s powerful project management and collaboration features, ProofHub app will help you to achieve amazing things even when you are on the go. In every ProofHub there’s - * Project overview to get a concise overview on project progress and recent activities in the project and take quick decisions. * Discussions to get teams, clients and stakeholders to collaborate on common discussion topics quickly, eliminating the need of those confusing email threads. * Tasks to assign tasks, set start and due dates, add labels and clearly define everyone’s responsibility and what they are supposed to do. And strike them off with a single touch whenever they are completed. * Notes to capture important project information, random thoughts and big ideas, and prevent them from getting lost forever. * Files to centralize and organize all your files and documents to easily share them with remote teams and clients. * Calendar for planning and scheduling your events, milestones and tasks, eliminating the need of having multiple calendars. * Timesheets to create time entries, set time estimates, track time spent on tasks and get reports by person and dates to bill the clients and get paid on time. * Me-view to access all your assigned tasks, events and milestones and stay on top of what you have to do today, and what’s upcoming. Simply put ProofHub app gives you ultimate control over your projects, no matter you are in the office or out somewhere traveling. More than 96% of our clients recommend our tool to other businesses. In case you have any questions or queries about ProofHub, you can always drop us an email support@proofhub.com.

Screenshots

Smartsheet4 screens
ProofHub4 screens

Verdict

The call

The clearest difference is rating: Smartsheet at 4.8 against ProofHub's 3.4. Smartsheet also leads on review sentiment (63% vs 23%) and ratings volume (120K vs 72). ProofHub's advantage is in-app purchases (none vs 1) and iOS requirement (12.0 vs 18.0). On price, update cadence, ads and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Smartsheet sells 1 one-off in-app purchase. ProofHub asks for nothing beyond the download.

ReceptionRating · Positive reviews · Number of ratings

Smartsheet holds the better App Store score, 4.8 against 3.4. That said, the two scores are not equally well evidenced: Smartsheet has 120K ratings behind it against 72, so its average is the more settled of the two. Written reviews point the same way: 63% of Smartsheet's written reviews are positive against 23% of ProofHub's.

UpkeepUpdate frequency

Smartsheet ships an update weekly, ProofHub fortnightly. The most recent releases landed on November 7, 2026 and November 2, 2026 respectively.

Scorecard6 real differences · 4 level
Smartsheet versus ProofHub: the parameters behind the verdict, then further details
ParameterSmartsheetProofHub
PriceFreeFree
Rating4.8 (120K ratings) — better3.4 (72 ratings)
Positive reviews62.9% of reviews — better22.7% of reviews
Number of ratings120K — better72
Update frequencyWeekly — betterFortnightly
AdsNoNo
In-app purchasesYesNo — better
MonetizationFree with in-app purchasesFree — better
DevicesiPhone, iPadiPhone, iPad, iPod — better
Requires iOS18.012.0 — better
Further details — not scored
Size138 MB38 MB
Age rating4+4+
DeveloperSmartsheet Inc.ProofHub LLC

Customer experience

Smartsheet

All ratings120,338 ratings
Positive97.5%
Neutral1.7%
Negative0.8%
Written reviews537 reviews
Positive62.9%
Neutral6.9%
Negative30.2%

ProofHub

All ratings71 ratings
Positive57.7%
Neutral2.8%
Negative39.4%
Written reviews22 reviews
Positive22.7%
Neutral0.0%
Negative77.3%

Bugs and requests

Smartsheet

Reported bugs

3 issues
  • Login and authentication issues
  • Attachment format changes causing frustration
  • Inconsistent performance across devices and platforms

Requested features

5 requests
  • Offline functionality and ability to work without internet
  • Improved mobile app with feature parity to web version
  • Customizable dashboards and better data visualization
  • Enhanced calendar view and scheduling capabilities
  • Improved navigation and faster scrolling within large sheets

ProofHub

Not enough reviews yet to summarise bugs or requests.

In-app purchases

1 purchases

Smartsheet

One-time1
  • Individual plan - 6 months$94.99
None

ProofHub

No in-app purchases

Questions

Is Smartsheet free?
Smartsheet is free to download, with in-app purchases available.
Is ProofHub free?
ProofHub is free to download, with no in-app purchases.
Which has better reviews, Smartsheet or ProofHub?
Smartsheet is rated higher. Smartsheet averages 4.8 out of 5 from 120K ratings, while ProofHub averages 3.4 from 72 ratings.
Do Smartsheet or ProofHub have ads?
Neither Smartsheet nor ProofHub shows ads.
Which is updated more often, Smartsheet or ProofHub?
Smartsheet ships an update weekly, and ProofHub fortnightly. Most recently, Smartsheet was updated on November 7, 2026 and ProofHub on November 2, 2026.

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