Comparison

Microsoft Planner vs MaintainX

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Microsoft Planner

Organize teamwork visually with a simple, interactive board. Assign tasks, track progress, and collaborate with your team through integrated conversations and file sharing. Stay updated on all your tasks across different plans and devices.

Highlights
  • Visual task boards
  • Task assignment and tracking
  • Team collaboration and chat
  • File sharing
  • Cross-device synchronization
  • My Tasks view
Read full description

Microsoft Planner requires an eligible Office 365 work or school subscription. This app does not support Office 365 personal accounts (for example: name@outlook.com or name@hotmail.com). If you are not sure about your company’s subscription or the services you have access to, please contact your IT department. Planner provides a simple, visual way to organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress. -- Organize work visually -- Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns. -- Visibility -- The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what. -- Collaborate -- Built for Office 365, Planner lets you work together on the same tasks, attach captured photos directly to them, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications. -- Works across devices -- Planner works across all your devices. And with Planner, everyone is always on the same page. Continue conversations and updates tasks while on-the-go or at your desk. Terms of service: https://go.microsoft.com/fwlink/?linkid=846830 Privacy policy: https://go.microsoft.com/fwlink/?LinkId=521839 To learn more, please visit https://go.microsoft.com/fwlink/?linkid=849067 The Microsoft Planner app will request permission to access your photos and your camera: When you try to attach a photo to a Planner task, the app requests permission to access your Photos app in order to select images. If you choose to take a photo to attach to a Planner task, the app will request permission to access your Camera app.

About

MaintainX

This app provides a comprehensive solution for maintenance management and work order tracking, designed for field technicians and managers. It simplifies task assignment, asset information access via QR codes, and safety inspections, while also offering inventory management capabilities.

Highlights
  • Work order creation, assignment, and tracking
  • Mobile work order completion with photos and voice notes
  • Offline mode for technicians
  • QR code asset scanning for instant information
  • Streamlined safety inspections
  • Inventory and asset management
  • ERP system integration
Features
Read full description

Intelligent maintenance and asset management that increases equipment uptime, reduces maintenance and parts costs, and improves frontline productivity. Used by 14,000+ customers and downloaded over 1 million times, MaintainX is built for the people who keep physical operations running: maintenance managers, technicians, and operators across asset-intensive industries. What you get with MaintainX: - One platform for maintenance, repair, and operations. Manage work orders, assets, parts, and purchase orders in one place, with real-time insights that flag problems before they cause or extend downtime. - A mobile app for the field. Schedule and track work from anywhere. Scan a QR code to get an asset’s maintenance history, open work orders, and safety protocols. Let technicians take photos, record voice notes, and keep working even offline. - Streamlined checklists and safety inspections. Every inspection is time-stamped and logged automatically. Step-by-step procedures make sure work is completed the same way, every time. - Spare parts management and mobile purchase orders. View parts inventory across every site, get low stock alerts, and send purchase orders out with just a few taps. - Less admin, more wrench time. MaintainX AI turns your manuals, past work orders, and photos into searchable data. Technicians get real-time troubleshooting help, procedure guidance, and voice-based reporting on work orders. Companies using MaintainX as their CMMS have found: 32% reduction in unplanned downtime 49% improvement in on-time inspections 34% reduction in parts inventory costs Paper forms, excel sheets, and clunky software cost you time and money that you don't have. Try MaintainX for free today.

Screenshots

Microsoft Planner4 screens
MaintainX4 screens

Verdict

The call

The clearest difference is review sentiment: MaintainX at 92% against Microsoft Planner's 29%. MaintainX also leads on update cadence (weekly vs every 6 weeks) and rating (4.9 vs 4.6). Microsoft Planner's advantage is monetization model (free vs free with in-app purchases). On price, ratings volume, ads and in-app purchases there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Neither carries in-app purchases, so what you see is what you pay.

ReceptionRating · Positive reviews · Number of ratings

MaintainX holds the better App Store score, 4.9 against 4.6. Both are backed by a comparable volume of ratings — 13K and 5.8K respectively. Written reviews point the same way: 29% of Microsoft Planner's written reviews are positive against 92% of MaintainX's.

UpkeepUpdate frequency

Microsoft Planner ships an update every 6 weeks, MaintainX weekly. The most recent releases landed on October 16, 2026 and October 12, 2026 respectively.

Scorecard4 real differences · 6 level
Microsoft Planner versus MaintainX: the parameters behind the verdict, then further details
ParameterMicrosoft PlannerMaintainX
PriceFreeFree
Rating4.6 (13K ratings)4.9 (5.8K ratings) — better
Positive reviews29.1% of reviews92.1% of reviews — better
Number of ratings13K — better5.8K
Update frequencyEvery 6 weeksWeekly — better
AdsNoNo
In-app purchasesNoNo
MonetizationFree — betterFree with in-app purchases
DevicesiPhone, iPadiPhone, iPad
Requires iOS17.016.4 — better
Further details — not scored
Size158 MB139 MB
Age rating4+4+
DeveloperMicrosoft CorporationMAINTAINX INC.

Customer experience

Microsoft Planner

All ratings13,168 ratings
Positive90.9%
Neutral4.1%
Negative4.9%
Written reviews447 reviews
Positive29.1%
Neutral17.7%
Negative53.2%

MaintainX

All ratings5,763 ratings
Positive98.0%
Neutral0.8%
Negative1.2%
Written reviews266 reviews
Positive92.1%
Neutral0.8%
Negative7.1%

User reviews

Microsoft Planner

From 13K App Store ratings

What we love

  • 🚀 Great for team collaboration
  • 👍 Easy to use and intuitive
  • 🚀 Helpful for personal organization
  • 👍 Good integration with Microsoft 365 suite

Room to improve

  • 🐛 Buggy and unstable
  • 🔒 Limited to work/school accounts only
  • 🔒 Lack of customization options
  • 🐛 Slow performance and sync issues
  • 🔒 Missing key features like calendar view

MaintainX

From 5.8K App Store ratings

What we love

  • 🚀 Easy to use
  • 👍 User-friendly interface
  • 🔧 Helpful for maintenance tasks
  • 📈 Improves organization and efficiency
  • 💬 Facilitates communication and collaboration

Room to improve

  • 💰 Expensive premium plans
  • 🔍 Limited offline functionality
  • 🔒 Security concerns with account creation
  • 🤖 Occasional bugs or glitches
  • 🔄 Steep learning curve for some users

Bugs and requests

Microsoft Planner

Reported bugs

5 issues
  • Freezing on login screen
  • Inability to create or edit plans
  • Tasks disappearing or not syncing properly
  • Compatibility issues on older devices
  • Comments not saving or editable

Requested features

5 requests
  • Recurring tasks and calendar integration
  • Ability to copy/move tasks between plans
  • More flexible labeling and filtering options
  • Offline mode and export/import functionality
  • Deeper integration with Outlook and Teams

MaintainX

Reported bugs

4 issues
  • Crashes or freezes on certain devices
  • Inconsistent performance across mobile and desktop
  • Issues with photo/attachment uploads and syncing
  • Glitches in work order status updates

Requested features

6 requests
  • Dark mode option
  • Improved barcode scanning and inventory management
  • Integration with accounting/ERP systems
  • Enhanced reporting and analytics capabilities
  • Customizable work order templates
Show 1 more
  • Ability to share work orders with team members

In-app purchases

None

Microsoft Planner

No in-app purchases

None

MaintainX

No in-app purchases

Questions

Is Microsoft Planner free?
Microsoft Planner is free to download, with no in-app purchases.
Is MaintainX free?
MaintainX is free to download, with no in-app purchases.
Which has better reviews, Microsoft Planner or MaintainX?
MaintainX is rated higher. Microsoft Planner averages 4.6 out of 5 from 13K ratings, while MaintainX averages 4.9 from 5.8K ratings.
Do Microsoft Planner or MaintainX have ads?
Neither Microsoft Planner nor MaintainX shows ads.
Which is updated more often, Microsoft Planner or MaintainX?
Microsoft Planner ships an update every 6 weeks, and MaintainX weekly. Most recently, Microsoft Planner was updated on October 16, 2026 and MaintainX on October 12, 2026.

Other comparisons