Microsoft Planner vs MaintainX
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Microsoft Planner
Organize teamwork visually with a simple, interactive board. Assign tasks, track progress, and collaborate with your team through integrated conversations and file sharing. Stay updated on all your tasks across different plans and devices.
- Visual task boards
- Task assignment and tracking
- Team collaboration and chat
- File sharing
- Cross-device synchronization
- My Tasks view
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Microsoft Planner requires an eligible Office 365 work or school subscription. This app does not support Office 365 personal accounts (for example: name@outlook.com or name@hotmail.com). If you are not sure about your company’s subscription or the services you have access to, please contact your IT department. Planner provides a simple, visual way to organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress. -- Organize work visually -- Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns. -- Visibility -- The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what. -- Collaborate -- Built for Office 365, Planner lets you work together on the same tasks, attach captured photos directly to them, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications. -- Works across devices -- Planner works across all your devices. And with Planner, everyone is always on the same page. Continue conversations and updates tasks while on-the-go or at your desk. Terms of service: https://go.microsoft.com/fwlink/?linkid=846830 Privacy policy: https://go.microsoft.com/fwlink/?LinkId=521839 To learn more, please visit https://go.microsoft.com/fwlink/?linkid=849067 The Microsoft Planner app will request permission to access your photos and your camera: When you try to attach a photo to a Planner task, the app requests permission to access your Photos app in order to select images. If you choose to take a photo to attach to a Planner task, the app will request permission to access your Camera app.
MaintainX
This app provides a comprehensive solution for maintenance management and work order tracking, designed for field technicians and managers. It simplifies task assignment, asset information access via QR codes, and safety inspections, while also offering inventory management capabilities.
- Work order creation, assignment, and tracking
- Mobile work order completion with photos and voice notes
- Offline mode for technicians
- QR code asset scanning for instant information
- Streamlined safety inspections
- Inventory and asset management
- ERP system integration
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Intelligent maintenance and asset management that increases equipment uptime, reduces maintenance and parts costs, and improves frontline productivity. Used by 14,000+ customers and downloaded over 1 million times, MaintainX is built for the people who keep physical operations running: maintenance managers, technicians, and operators across asset-intensive industries. What you get with MaintainX: - One platform for maintenance, repair, and operations. Manage work orders, assets, parts, and purchase orders in one place, with real-time insights that flag problems before they cause or extend downtime. - A mobile app for the field. Schedule and track work from anywhere. Scan a QR code to get an asset’s maintenance history, open work orders, and safety protocols. Let technicians take photos, record voice notes, and keep working even offline. - Streamlined checklists and safety inspections. Every inspection is time-stamped and logged automatically. Step-by-step procedures make sure work is completed the same way, every time. - Spare parts management and mobile purchase orders. View parts inventory across every site, get low stock alerts, and send purchase orders out with just a few taps. - Less admin, more wrench time. MaintainX AI turns your manuals, past work orders, and photos into searchable data. Technicians get real-time troubleshooting help, procedure guidance, and voice-based reporting on work orders. Companies using MaintainX as their CMMS have found: 32% reduction in unplanned downtime 49% improvement in on-time inspections 34% reduction in parts inventory costs Paper forms, excel sheets, and clunky software cost you time and money that you don't have. Try MaintainX for free today.
Screenshots
Verdict
The clearest difference is review sentiment: MaintainX at 92% against Microsoft Planner's 29%. MaintainX also leads on update cadence (weekly vs every 6 weeks) and rating (4.9 vs 4.6). Microsoft Planner's advantage is monetization model (free vs free with in-app purchases). On price, ratings volume, ads and in-app purchases there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Neither carries in-app purchases, so what you see is what you pay.
MaintainX holds the better App Store score, 4.9 against 4.6. Both are backed by a comparable volume of ratings — 13K and 5.8K respectively. Written reviews point the same way: 29% of Microsoft Planner's written reviews are positive against 92% of MaintainX's.
Microsoft Planner ships an update every 6 weeks, MaintainX weekly. The most recent releases landed on October 16, 2026 and October 12, 2026 respectively.
| Parameter | Microsoft Planner | MaintainX |
|---|---|---|
| Price | Free | Free |
| Rating | 4.6 (13K ratings) | 4.9 (5.8K ratings) — better |
| Positive reviews | 29.1% of reviews | 92.1% of reviews — better |
| Number of ratings | 13K — better | 5.8K |
| Update frequency | Every 6 weeks | Weekly — better |
| Ads | No | No |
| In-app purchases | No | No |
| Monetization | Free — better | Free with in-app purchases |
| Devices | iPhone, iPad | iPhone, iPad |
| Requires iOS | 17.0 | 16.4 — better |
| Further details — not scored | ||
| Size | 158 MB | 139 MB |
| Age rating | 4+ | 4+ |
| Developer | Microsoft Corporation | MAINTAINX INC. |
Customer experience
Microsoft Planner
MaintainX
User reviews
Microsoft Planner
From 13K App Store ratingsWhat we love
- 🚀 Great for team collaboration
- 👍 Easy to use and intuitive
- 🚀 Helpful for personal organization
- 👍 Good integration with Microsoft 365 suite
Room to improve
- 🐛 Buggy and unstable
- 🔒 Limited to work/school accounts only
- 🔒 Lack of customization options
- 🐛 Slow performance and sync issues
- 🔒 Missing key features like calendar view
MaintainX
From 5.8K App Store ratingsWhat we love
- 🚀 Easy to use
- 👍 User-friendly interface
- 🔧 Helpful for maintenance tasks
- 📈 Improves organization and efficiency
- 💬 Facilitates communication and collaboration
Room to improve
- 💰 Expensive premium plans
- 🔍 Limited offline functionality
- 🔒 Security concerns with account creation
- 🤖 Occasional bugs or glitches
- 🔄 Steep learning curve for some users
Bugs and requests
Microsoft Planner
Reported bugs
5 issues- Freezing on login screen
- Inability to create or edit plans
- Tasks disappearing or not syncing properly
- Compatibility issues on older devices
- Comments not saving or editable
Requested features
5 requests- Recurring tasks and calendar integration
- Ability to copy/move tasks between plans
- More flexible labeling and filtering options
- Offline mode and export/import functionality
- Deeper integration with Outlook and Teams
MaintainX
Reported bugs
4 issues- Crashes or freezes on certain devices
- Inconsistent performance across mobile and desktop
- Issues with photo/attachment uploads and syncing
- Glitches in work order status updates
Requested features
6 requests- Dark mode option
- Improved barcode scanning and inventory management
- Integration with accounting/ERP systems
- Enhanced reporting and analytics capabilities
- Customizable work order templates
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- Ability to share work orders with team members
In-app purchases
Microsoft Planner
No in-app purchases
MaintainX
No in-app purchases









