Comparison

ProWorkflow vs Microsoft Planner

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

ProWorkflow

Manage projects and track tasks efficiently from your mobile device. This cloud-based solution helps organizations stay organized by tracking progress, assigning tasks, and facilitating team communication. Access quotes and invoices on the go.

Highlights
  • Track assigned workload
  • Send messages to colleagues
  • Track time against tasks
  • Access quotes and invoices
  • De-silo work
  • Maximize efficiencies
Features
Read full description

ProWorkflow is a cloud based project management solution that allows you to de-silo your work and maximise your efficiencies. Existing since 2002, our latest iteration allows your whole organisation to keep track of what’s happening, when it’s happening and who’s doing it. Our mobile app will allow you to check your assigned workload for the day, send messages to your colleagues seamlessly and track time against your relevant tasks, all from one easy to use mobile platform. You can even access your quotes and invoices!

About

Microsoft Planner

Organize teamwork visually with a simple, interactive board. Assign tasks, track progress, and collaborate with your team through integrated conversations and file sharing. Stay updated on all your tasks across different plans and devices.

Highlights
  • Visual task boards
  • Task assignment and tracking
  • Team collaboration and chat
  • File sharing
  • Cross-device synchronization
  • My Tasks view
Read full description

Microsoft Planner requires an eligible Office 365 work or school subscription. This app does not support Office 365 personal accounts (for example: name@outlook.com or name@hotmail.com). If you are not sure about your company’s subscription or the services you have access to, please contact your IT department. Planner provides a simple, visual way to organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress. -- Organize work visually -- Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns. -- Visibility -- The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what. -- Collaborate -- Built for Office 365, Planner lets you work together on the same tasks, attach captured photos directly to them, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications. -- Works across devices -- Planner works across all your devices. And with Planner, everyone is always on the same page. Continue conversations and updates tasks while on-the-go or at your desk. Terms of service: https://go.microsoft.com/fwlink/?linkid=846830 Privacy policy: https://go.microsoft.com/fwlink/?LinkId=521839 To learn more, please visit https://go.microsoft.com/fwlink/?linkid=849067 The Microsoft Planner app will request permission to access your photos and your camera: When you try to attach a photo to a Planner task, the app requests permission to access your Photos app in order to select images. If you choose to take a photo to attach to a Planner task, the app will request permission to access your Camera app.

Screenshots

ProWorkflow3 screens
Microsoft Planner4 screens

Verdict

The call

The clearest difference is rating: Microsoft Planner at 4.6 against ProWorkflow's 2.2. Microsoft Planner also leads on ratings volume (13K vs 19). ProWorkflow's advantage is review sentiment (38% vs 29%) and iOS requirement (12.0 vs 17.0). On price, update cadence, ads and in-app purchases there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Neither carries in-app purchases, so what you see is what you pay.

ReceptionRating · Positive reviews · Number of ratings

Microsoft Planner holds the better App Store score, 4.6 against 2.2. That said, the two scores are not equally well evidenced: Microsoft Planner has 13K ratings behind it against 19, so its average is the more settled of the two. Written reviews complicate that: 38% of ProWorkflow's written reviews are positive against 29% of Microsoft Planner's, so the app with the better star average is not the one people write more warmly about.

UpkeepUpdate frequency

Both ship on a similar rhythm, roughly every 6 weeks. The most recent releases landed on October 7, 2026 and October 14, 2026 respectively.

Scorecard4 real differences · 6 level
ProWorkflow versus Microsoft Planner: the parameters behind the verdict, then further details
ParameterProWorkflowMicrosoft Planner
PriceFreeFree
Rating2.2 (19 ratings)4.6 (13K ratings) — better
Positive reviews38.5% of reviews — better29.1% of reviews
Number of ratings1913K — better
Update frequencyEvery 6 weeksEvery 6 weeks
AdsNoNo
In-app purchasesNoNo
MonetizationFreeFree
DevicesiPhone, iPad, iPod — betteriPhone, iPad
Requires iOS12.0 — better17.0
Further details — not scored
Size67 MB158 MB
Age rating4+4+
DeveloperProActive SoftwareMicrosoft Corporation

Customer experience

ProWorkflow

All ratings19 ratings
Positive21.1%
Neutral10.5%
Negative68.4%
Written reviews26 reviews
Positive38.5%
Neutral0.0%
Negative61.5%

Microsoft Planner

All ratings13,168 ratings
Positive90.9%
Neutral4.1%
Negative4.9%
Written reviews447 reviews
Positive29.1%
Neutral17.7%
Negative53.2%

Bugs and requests

ProWorkflow

Not enough reviews yet to summarise bugs or requests.

Microsoft Planner

Reported bugs

5 issues
  • Freezing on login screen
  • Inability to create or edit plans
  • Tasks disappearing or not syncing properly
  • Compatibility issues on older devices
  • Comments not saving or editable

Requested features

5 requests
  • Recurring tasks and calendar integration
  • Ability to copy/move tasks between plans
  • More flexible labeling and filtering options
  • Offline mode and export/import functionality
  • Deeper integration with Outlook and Teams

In-app purchases

None

ProWorkflow

No in-app purchases

None

Microsoft Planner

No in-app purchases

Questions

Is ProWorkflow free?
ProWorkflow is free to download, with no in-app purchases.
Is Microsoft Planner free?
Microsoft Planner is free to download, with no in-app purchases.
Which has better reviews, ProWorkflow or Microsoft Planner?
Microsoft Planner is rated higher. ProWorkflow averages 2.2 out of 5 from 19 ratings, while Microsoft Planner averages 4.6 from 13K ratings.
Do ProWorkflow or Microsoft Planner have ads?
Neither ProWorkflow nor Microsoft Planner shows ads.
Which is updated more often, ProWorkflow or Microsoft Planner?
ProWorkflow ships an update every 6 weeks, and Microsoft Planner every 6 weeks. Most recently, ProWorkflow was updated on October 7, 2026 and Microsoft Planner on October 14, 2026.

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