ProWorkflow vs Microsoft Planner
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
ProWorkflow
Manage projects and track tasks efficiently from your mobile device. This cloud-based solution helps organizations stay organized by tracking progress, assigning tasks, and facilitating team communication. Access quotes and invoices on the go.
- Track assigned workload
- Send messages to colleagues
- Track time against tasks
- Access quotes and invoices
- De-silo work
- Maximize efficiencies
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ProWorkflow is a cloud based project management solution that allows you to de-silo your work and maximise your efficiencies. Existing since 2002, our latest iteration allows your whole organisation to keep track of what’s happening, when it’s happening and who’s doing it. Our mobile app will allow you to check your assigned workload for the day, send messages to your colleagues seamlessly and track time against your relevant tasks, all from one easy to use mobile platform. You can even access your quotes and invoices!
Microsoft Planner
Organize teamwork visually with a simple, interactive board. Assign tasks, track progress, and collaborate with your team through integrated conversations and file sharing. Stay updated on all your tasks across different plans and devices.
- Visual task boards
- Task assignment and tracking
- Team collaboration and chat
- File sharing
- Cross-device synchronization
- My Tasks view
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Microsoft Planner requires an eligible Office 365 work or school subscription. This app does not support Office 365 personal accounts (for example: name@outlook.com or name@hotmail.com). If you are not sure about your company’s subscription or the services you have access to, please contact your IT department. Planner provides a simple, visual way to organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress. -- Organize work visually -- Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns. -- Visibility -- The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what. -- Collaborate -- Built for Office 365, Planner lets you work together on the same tasks, attach captured photos directly to them, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications. -- Works across devices -- Planner works across all your devices. And with Planner, everyone is always on the same page. Continue conversations and updates tasks while on-the-go or at your desk. Terms of service: https://go.microsoft.com/fwlink/?linkid=846830 Privacy policy: https://go.microsoft.com/fwlink/?LinkId=521839 To learn more, please visit https://go.microsoft.com/fwlink/?linkid=849067 The Microsoft Planner app will request permission to access your photos and your camera: When you try to attach a photo to a Planner task, the app requests permission to access your Photos app in order to select images. If you choose to take a photo to attach to a Planner task, the app will request permission to access your Camera app.
Screenshots
Verdict
The clearest difference is rating: Microsoft Planner at 4.6 against ProWorkflow's 2.2. Microsoft Planner also leads on ratings volume (13K vs 19). ProWorkflow's advantage is review sentiment (38% vs 29%) and iOS requirement (12.0 vs 17.0). On price, update cadence, ads and in-app purchases there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Neither carries in-app purchases, so what you see is what you pay.
Microsoft Planner holds the better App Store score, 4.6 against 2.2. That said, the two scores are not equally well evidenced: Microsoft Planner has 13K ratings behind it against 19, so its average is the more settled of the two. Written reviews complicate that: 38% of ProWorkflow's written reviews are positive against 29% of Microsoft Planner's, so the app with the better star average is not the one people write more warmly about.
Both ship on a similar rhythm, roughly every 6 weeks. The most recent releases landed on October 7, 2026 and October 14, 2026 respectively.
| Parameter | ProWorkflow | Microsoft Planner |
|---|---|---|
| Price | Free | Free |
| Rating | 2.2 (19 ratings) | 4.6 (13K ratings) — better |
| Positive reviews | 38.5% of reviews — better | 29.1% of reviews |
| Number of ratings | 19 | 13K — better |
| Update frequency | Every 6 weeks | Every 6 weeks |
| Ads | No | No |
| In-app purchases | No | No |
| Monetization | Free | Free |
| Devices | iPhone, iPad, iPod — better | iPhone, iPad |
| Requires iOS | 12.0 — better | 17.0 |
| Further details — not scored | ||
| Size | 67 MB | 158 MB |
| Age rating | 4+ | 4+ |
| Developer | ProActive Software | Microsoft Corporation |
Customer experience
ProWorkflow
Microsoft Planner
Bugs and requests
ProWorkflow
Not enough reviews yet to summarise bugs or requests.
Microsoft Planner
Reported bugs
5 issues- Freezing on login screen
- Inability to create or edit plans
- Tasks disappearing or not syncing properly
- Compatibility issues on older devices
- Comments not saving or editable
Requested features
5 requests- Recurring tasks and calendar integration
- Ability to copy/move tasks between plans
- More flexible labeling and filtering options
- Offline mode and export/import functionality
- Deeper integration with Outlook and Teams
In-app purchases
ProWorkflow
No in-app purchases
Microsoft Planner
No in-app purchases
Questions
Is ProWorkflow free?
Is Microsoft Planner free?
Which has better reviews, ProWorkflow or Microsoft Planner?
Do ProWorkflow or Microsoft Planner have ads?
Which is updated more often, ProWorkflow or Microsoft Planner?
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