Comparison

Workflowy vs ToDev

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

ToDev

This app helps you organize tasks, projects, and clients to boost productivity. It offers detailed progress tracking with notes and syncs across all your devices. Ideal for freelancers and professionals managing their business.

Highlights
  • Task and project planning
  • Detailed progress tracking with notes
  • Client and project linking
  • Invoice management
  • Cross-device syncing
  • Weekly summary view
Read full description

ToDev List: Your All-in-One Organizer for Tasks, Projects & Clients Stay Organized and Productive: Plan your week effectively by adding upcoming tasks and projects. With a clear weekly summary, you can check off completed items and easily track your progress. Detailed Progress Tracking: Keep notes for each task so you can revisit important details whenever needed. Your tasks remain safely stored until you choose to delete them, providing a complete history of your work. Tailored for Freelancers and Professionals: Manage every aspect of your business in one place. Link clients to projects, monitor client relationships, and even add invoices to get a clear view of your finances. With ToDev List, staying on top of your business is easier than ever. Sync Across All Your Devices: Access your projects, tasks, and business data from any device with automatic syncing. Enjoy peace of mind knowing that your work is updated and accessible wherever you go. Only on ToDev List—Your Complete Productivity Partner!

Screenshots

Workflowy4 screens
ToDev4 screens

Verdict

The call

The clearest difference is in-app purchases: ToDev at none against Workflowy's 2. ToDev also leads on rating (5.0 vs 4.8) and review sentiment (100% vs 88%). Workflowy's advantage is ads (none vs shown) and update cadence (weekly vs every 6 weeks). On price, device support and iOS requirement there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month. ToDev asks for nothing beyond the download.

ReceptionRating · Positive reviews · Number of ratings

ToDev holds the better App Store score, 5.0 against 4.8. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 2, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 100% of ToDev's.

UpkeepUpdate frequency

Workflowy ships an update weekly, ToDev every 6 weeks. The most recent releases landed on October 23, 2026 and September 23, 2026 respectively.

Scorecard7 real differences · 3 level
Workflowy versus ToDev: the parameters behind the verdict, then further details
ParameterWorkflowyToDev
PriceFreeFree
Rating4.8 (8.2K ratings)5.0 (2 ratings) — better
Positive reviews88.1% of reviews100.0% of reviews — better
Number of ratings8.2K — better2
Update frequencyWeekly — betterEvery 6 weeks
AdsNo — betterYes
In-app purchasesYesNo — better
MonetizationFree with in-app purchasesAd-supported — better
DevicesiPhone, iPad, iPodiPhone, iPad, iPod, Mac — better
Requires iOS15.615.6
Further details — not scored
Size147 MB48 MB
Age rating4+4+
DeveloperFunRoutine INCDimitrios Kyriakakis

Customer experience

Workflowy

All ratings8,240 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,074 reviews
Positive88.1%
Neutral4.7%
Negative7.2%

ToDev

All ratings2 ratings
Positive100.0%
Neutral0.0%
Negative0.0%
Written reviews1 reviews
Positive100.0%
Neutral0.0%
Negative0.0%

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

ToDev

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
None

ToDev

No in-app purchases

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is ToDev free?
ToDev is free to download, with no in-app purchases.
Which has better reviews, Workflowy or ToDev?
ToDev is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while ToDev averages 5.0 from 2 ratings.
Do Workflowy or ToDev have ads?
ToDev shows ads; Workflowy does not.
Which is updated more often, Workflowy or ToDev?
Workflowy ships an update weekly, and ToDev every 6 weeks. Most recently, Workflowy was updated on October 23, 2026 and ToDev on September 23, 2026.

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