Comparison

Capsule CRM vs Xero Projects

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Capsule CRM

Manage your business contacts, tasks, and sales opportunities on the go. This mobile CRM allows you to update your data offline, track communications, and view contact details with ease. It's designed for professionals who need to stay organized and productive outside the office.

Highlights
  • Offline data access and updates
  • Contact and company management
  • Task and calendar management
  • Sales opportunity tracking
  • Communication history logging
  • Direct calling and emailing from contacts
Features
Read full description

Access your Capsule account wherever you go. Capsule for iPhone provides access to your contacts, tasks, opportunities, projects and more. Capsule is the easy online CRM for doing business. Use Capsule to keep track of the people and companies you do business with, communications with them, opportunities in the pipeline and what needs to be done when. Capsule for iPhone features: • Access, add or update your data even when you're offline • See latest activity and updates from your co-workers • Start calls or emails directly from a contact's profile • View a contact's location on the map • See history of emails and notes about a contact • Keep track of sales opportunities • Manage your calendar and assign tasks IMPORTANT: An existing Capsule CRM account is required.

About

Xero Projects

Manage your jobs from start to finish with this comprehensive tool. Create quotes, track project time and expenses, and send invoices to get paid faster. Monitor job profitability in real-time to optimize your business.

Highlights
  • Estimate job costs
  • Breakdown projects by tasks
  • Quotes & invoice faster
  • Track time multiple ways
  • Track expenses
  • Get paid faster with online payment
  • Monitor job profitability
Features
Read full description

Quote, track, invoice and get paid for jobs all within Xero, using Xero Projects - the all-in-one tool to track profitability on every job. Great Features: - Estimate job costs - Breakdown projects by tasks - Quotes & invoice faster and more accurately - Track time multiple ways - Track expenses - Get paid faster with online payment - Use timesheet to review time entries at a glance - Monitor job profitability in real-time How your business will benefit from Xero Projects: • Fully integrated with Xero: link your bills and expenses so you know exactly where every dollar was spent. • Estimate project costs: Build accurate budgets by breaking down projects into tasks and estimating time and expenses • Track time your way: add start-end times, use stop-start timer or location-based tracking for more accurate time tracking. • Fast, accurate quoting & invoicing: with all your job information in one place, it’s easy to send accurate quotes and invoices from the field or the office and get paid faster with online payments. • Get quotes accepted in a click: prospective customers can accept the quote with the click of a button • Get paid faster: Customise and send invoices, then accept online payment to wrap up jobs and get paid faster. You have full control over what your customers see. • Turn quotes into invoices in two taps. • Real time view of profitability: up-to-the-second dashboard views let you monitor and track performance - so you can maximise profitability of current jobs and enhance it on future projects. ABOUT XERO Xero ​is a beautiful, easy-to-use global online platform for small businesses and their professional advisors. It’s cloud-based accounting software that connects people with the numbers anytime, anywhere. And it gives you powerful practice tools to efficiently manage compliance and offer a broad range of advisory services. We started Xero to change the game for small businesses. Xero is now one of the fastest growing Software as a Service companies globally. We lead the New Zealand, Australian, and United Kingdom cloud accounting markets, employing a world-class team of more than 2,500 people. Xero has 2 million subscribers in more than 180 countries and seamlessly integrates with over 800 apps. Privacy policy: http://www.xero.com/about/legal/privacy Terms of use: http://www.xero.com/about/legal/terms

Screenshots

Capsule CRM4 screens
Xero Projects4 screens

Verdict

The call

Capsule CRM and Xero Projects both sit at 4.5 stars, but that hides the real split: 78% of Capsule CRM's written reviews are positive against 41% of Xero Projects's. Capsule CRM also leads on in-app purchases (none vs 1). Xero Projects's advantage is ratings volume (162 vs 44). On price, rating, update cadence and ads there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Xero Projects sells 1 in-app purchase, starting at $59.99 per month. Capsule CRM asks for nothing beyond the download.

ReceptionRating · Positive reviews · Number of ratings

Xero Projects holds the better App Store score, 4.6 against 4.5. Both are backed by a comparable volume of ratings — 44 and 162 respectively. Written reviews complicate that: 78% of Capsule CRM's written reviews are positive against 41% of Xero Projects's, so the app with the better star average is not the one people write more warmly about.

UpkeepUpdate frequency

Capsule CRM ships an update every 2 months, Xero Projects monthly. The most recent releases landed on October 21, 2026 and October 20, 2026 respectively.

Scorecard4 real differences · 6 level
Capsule CRM versus Xero Projects: the parameters behind the verdict, then further details
ParameterCapsule CRMXero Projects
PriceFreeFree
Rating4.5 (44 ratings)4.6 (162 ratings) — better
Positive reviews78.4% of reviews — better41.0% of reviews
Number of ratings44162 — better
Update frequencyEvery 2 monthsMonthly — better
AdsNoNo
In-app purchasesNo — betterYes
MonetizationFree — betterFree with in-app purchases
DevicesiPhone, iPodiPhone, iPad, iPod — better
Requires iOS15.015.0
Further details — not scored
Size9 MB41 MB
Age rating4+4+
DeveloperZestiaXero Ltd

Customer experience

Capsule CRM

All ratings44 ratings
Positive84.1%
Neutral6.8%
Negative9.1%
Written reviews139 reviews
Positive78.4%
Neutral10.1%
Negative11.5%

Xero Projects

All ratings162 ratings
Positive93.8%
Neutral1.9%
Negative4.3%
Written reviews39 reviews
Positive41.0%
Neutral12.8%
Negative46.2%

User reviews

Capsule CRM

From 44 App Store ratings

What we love

  • 👍 Intuitive and easy to use
  • 🚀 Elegant and economical
  • 💡 Helpful and friendly interface
  • 👍 Excellent CRM foundation for small businesses
  • 👍 Customizable and flexible

Room to improve

  • 🐛 Inconsistent sync/refresh rate
  • 🐛 Lack of push notifications
  • 🐛 Inability to delete tasks from the app
  • 🐛 Lack of iPad support
  • 🐛 Limited functionality compared to desktop version

Xero Projects

From 162 App Store ratings

What we love

  • 👍 Easy to use
  • 👍 Great for time tracking
  • 👍 Integrates with Xero account
  • 👍 Good for basic project management
  • 👍 Efficient time tracking

Room to improve

  • 🐛 Clunky time entry process
  • 🐛 Cumbersome app
  • 🐛 Basic functionality
  • 🐛 Difficult to analyze jobs
  • 🐛 Tedious to use

Bugs and requests

Capsule CRM

Reported bugs

3 issues
  • Freezing on home screen
  • Inconsistent contact/opportunity sync between mobile and web
  • Missing stock images in UI

Requested features

5 requests
  • Add calendar view in mobile app
  • Integrate email inbox and texting functionality
  • Improve custom fields and tags management in mobile app
  • Implement native iOS notifications
  • Develop an iPad-optimized version

Xero Projects

Reported bugs

7 issues
  • Login issues
  • Daily entries get mixed up
  • Automatically changes date to today when reviewing time entry
  • Clock change hour bug
  • Impossible to get onto Xero me
Show 2 more
  • Two-step authentication process issues
  • Return key on keyboard doesn't work for new line in description

Requested features

35 requests
  • Ability to add photos to time entries
  • Add breaks to start/finish times
  • Select project when starting timer
  • Functionality to add documents to a Project
  • Desktop and browser timers
Show 30 more
  • Stopwatch linked to project recording
  • Grid view for time entries
  • Copy entries functionality
  • Enter time against the week
  • Charge per day option
  • Add photos of initial visit and work done
  • Profit and Loss by job report
  • Bulk edit/enter time for project task
  • More timer options
  • Detailed lines on invoices with descriptions and times
  • Option to share current time and publish work
  • Proper timesheet app with 7-day view
  • Ability to add breaks for mandatory meal breaks
  • Option to add photos of initial visit and work done
  • Add breaks to start/finish times for mandatory meal breaks
  • Select project when starting timer
  • Functionality to add documents to a Project
  • Desktop and browser timers
  • Stopwatch linked to project recording
  • Grid view for time entries
  • Copy entries functionality
  • Enter time against the week
  • Charge per day option
  • Add photos of initial visit and work done
  • Profit and Loss by job report
  • Bulk edit/enter time for project task
  • More timer options
  • Detailed lines on invoices with descriptions and times
  • Option to share current time and publish work
  • Proper timesheet app with 7-day view

In-app purchases

None

Capsule CRM

No in-app purchases

1 purchases

Xero Projects

Subscriptions1
  • Xero with Projects & Expenses$59.991 Month

Questions

Is Capsule CRM free?
Capsule CRM is free to download, with no in-app purchases.
Is Xero Projects free?
Xero Projects is free to download, with in-app purchases available.
Which has better reviews, Capsule CRM or Xero Projects?
Xero Projects is rated higher. Capsule CRM averages 4.5 out of 5 from 44 ratings, while Xero Projects averages 4.6 from 162 ratings.
Do Capsule CRM or Xero Projects have ads?
Neither Capsule CRM nor Xero Projects shows ads.
Which is updated more often, Capsule CRM or Xero Projects?
Capsule CRM ships an update every 2 months, and Xero Projects monthly. Most recently, Capsule CRM was updated on October 21, 2026 and Xero Projects on October 20, 2026.

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