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Best Group Meeting Planner Apps

200+ iOS apps curated and reviewed

4.7 avg rating
19 free apps
Updated June 2026

From beginner-friendly picks to power-user tools, our group meeting planner list covers 200+ iPhone apps updated through June 2026. Compare ratings, prices, and screenshots in one place.

Top Picks for Group Meeting Planner

JusTalk - Video Chat & Calls#1

JusTalk - Video Chat & Calls by Jus

Face Time, Hangouts, Messenger
Editor's Choice
🌐 Social Networking
4.4😊(73K ratings)
FreeAdsIn-App Purchases
#84in Social Networking
JusTalk - Video Chat & Calls screenshot 1
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JusTalk - Video Chat & Calls screenshot 5
JusTalk - Video Chat & Calls screenshot 6

Connect with loved ones through high-quality voice and video calls, instant messaging, and interactive features. Share moments, play games, and doodle together in real-time. Offers a secure and convenient communication platform for individuals and families.

What We Love

  • 🚀 Great for calling and texting
  • 👍 Customizable profile and themes
  • 🎨 Fun features like drawing and games during calls
  • 💯 Overall great experience

Room to Improve

  • 🐛 Occasional glitches and bugs
  • 💰 Too many premium features
  • 🔇 Call quality issues, especially with group calls
Timepage: Calendar Planner#2

Timepage: Calendar Planner by Bonobo Pte Ltd

Weather & Family Appointments
Strong Contender
📊 Productivity
4.6😐(15K ratings)
FreeIn-App Purchases
Timepage: Calendar Planner screenshot 1
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Timepage: Calendar Planner screenshot 3
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Timepage: Calendar Planner screenshot 6

This app offers a visually appealing and intuitive way to manage your schedule. It integrates events, maps, contacts, and weather to help you plan your day efficiently. Features include timeline views, weather forecasts, travel time estimates, and customizable themes.

What We Love

  • 🚀 Gorgeous design
  • 👍 Intuitive and easy to use
  • 💡 Useful features like weather, travel time estimates
  • 👍 Highly customizable

Room to Improve

  • 🐛 Buggy, crashes frequently
  • 🔒 Subscription model required for full functionality
  • 🔒 Separate subscription for companion app
GroupCal - Shared Calendar#3

GroupCal - Shared Calendar by 24me Ltd

Family, Team & Work Planner
Worth Considering
📊 Productivity
4.7😊(699 ratings)
FreeAdsIn-App Purchases
GroupCal - Shared Calendar screenshot 1
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Easily create and share calendars for families, teams, or any community. Invite members via phone number or link and receive real-time updates on events. Integrates with existing calendars for a unified view.

What We Love

  • 👍 User-friendly interface
  • 🚀 Efficient scheduling and coordination
  • 💡 Helpful for families and small businesses
  • 🙌 Great for shared calendars and event planning

Room to Improve

  • 🐛 Occasional bugs and glitches
  • 🔒 Concerns about privacy and data access
  • 💸 Limited features in free version

More Group Meeting Planner apps to explore

4
Mapview Sales Route Planner
Mapview Sales Route Planner
Mapview Sales Route Planner
Plan & map field rep’s trips
Free

This app helps field sales and service representatives visualize their customer data geographically and plan optimized routes for their visits. It offers tools to manage territories, schedule appointments, and track activities, with offline access and data export capabilities.

Geographic data visualizationOptimized route planningTerritory management tools
📊 Productivity
(592)
free with in-app purchases
5
Evernote - Notes Organizer
Evernote - Notes Organizer
Evernote - Notes Organizer
Note pad, to-do list, planner
Free

Capture ideas, organize notes, and manage tasks across all your devices. This app helps you tame distractions and accomplish more by bringing your to-dos, schedule, and important information together in one searchable place.

Capture ideas as searchable notesCreate to-do lists with remindersOrganize with notebooks and tags
📊 Productivity
(76K)
free with in-app purchases
6
Meeting Notes & Work Planner
Meeting Notes & Work Planner
Meeting Notes & Work Planner
Hand.Writing to Good Text Note
Free

Capture your thoughts and ideas with a versatile note-taking app. Easily create handwritten notes, add images, and convert speech to text. Organize your content with folders and sync across devices.

Handwritten note creationImage integrationSpeech-to-text conversion
📊 Productivity
(1.9K)
subscription
7
Google Calendar: Get Organized
Google Calendar: Get Organized
Google Calendar: Get Organized
Easily plan & schedule
Free

This official app helps you manage your schedule and stay organized. It automatically adds events from Gmail, syncs across devices, and allows for shared calendars. You can also create tasks, customize views, and integrate with Google Meet for collaboration.

Automatic event import from GmailCross-device synchronizationShared calendars for collaboration
📊 Productivity
(131K)
free with in-app purchases
8
TimeFinder: Time Blocking
TimeFinder: Time Blocking
TimeFinder: Time Blocking
Daily Schedule, Hourly Planner
Free

This app helps you create flexible, color-coded daily schedules by time blocking tasks. It's designed for individuals who struggle with traditional planning, offering features like drag-and-drop task management and adaptive scheduling that adjusts to life's changes. Syncs with calendars and reminders across devices.

Drag & Drop task schedulingFlexible time block intervalsColor-coded task organization
📊 Productivity
(1.9K)
free with in-app purchases
9
Microsoft Teams
Microsoft Teams
Microsoft Teams
Call. Chat. Collaborate
Free

This app brings people together for community activities or work projects. It offers integrated chat, events, meetings, storage, and task management. Connect, collaborate, and get things done securely in one place.

Community and team organization1-on-1 and group chatSecure audio and video calls
💼 Business
(3.4M)
free
10
Agenda: Notes meets Calendar
Agenda: Notes meets Calendar
Agenda: Notes meets Calendar
Organize your days
Free

This app integrates notes with your calendar, allowing you to associate notes with specific dates or events. It offers a rich text editor and supports attaching files and photos, with cross-device syncing and collaboration features. The core functionality is free, with optional premium features available via subscription.

Notes linked to calendar dates/eventsTimeline view of notesRich text editor with formatting
📊 Productivity
(3.7K)
free with in-app purchases
11
Calendly Mobile
Calendly Mobile
Calendly Mobile
Schedule meetings with ease
Free

This app allows users to schedule meetings on the go, mirroring the functionality of its desktop counterpart. Easily share scheduling links, view upcoming meeting details, and manage appointments by rescheduling or canceling them directly from your mobile device.

Schedule meetings on-the-goCopy and share scheduling linksView upcoming meeting details
💼 Business
(53K)
freemium
12
Measuring Tape +ㅤ
Measuring Tape +ㅤ
Measuring Tape +ㅤ
AR Measure, Ruler, Level Tool
Free

Measure objects and spaces using your device's camera with augmented reality. This app offers tools for measuring lengths, heights, areas, and creating floor plans. Save and share your measurements for various projects.

AR Tape MeasureArea MeasurementFloor Plan Creation
🔧 Utilities
(5K)
subscription
13
BusyCal: Calendar & Tasks
BusyCal: Calendar & Tasks
BusyCal: Calendar & Tasks
To Do. Planner. Schedule
$9.99

This app offers a highly customizable calendar and task management solution. It integrates with popular services, supports natural language input for event creation, and provides various views and widgets for efficient scheduling. Manage events, tasks, and journals with advanced features like travel time calculation and password protection.

Natural language input for eventsCustomizable calendar views (Month, Week, Day, List, Year)Integrated to-do list and journal entries
📊 Productivity
(4.4K)
paid
14
Notion: Notes, Tasks, AI
Notion: Notes, Tasks, AI
Notion: Notes, Tasks, AI
Task & project management app
Free

This AI-powered workspace helps you write notes, manage tasks, organize projects, and collaborate with others. It offers features like AI meeting notes and interactive maps to streamline your workflow for personal, student, or professional use.

AI-powered note-taking and summarizationTask and project managementCollaborative workspace
📊 Productivity
(87K)
free with in-app purchases
15
BookLoom: Book Club Planner
BookLoom: Book Club Planner
BookLoom: Book Club Planner
Votes, meetings, reminders
Free
🌟 Lifestyle
(1)
16
Goodnotes: AI Notes, Docs, PDF
Goodnotes: AI Notes, Docs, PDF
Goodnotes: AI Notes, Docs, PDF
Note taking, canvas & work app
Free

Capture ideas, enhance productivity, and unlock insights with advanced AI features. This app offers tools for professionals, students, and creatives, including infinite whiteboards, AI-powered transcription and summarization, and customizable digital notebooks.

AI-powered transcription and summarizationInfinite whiteboard canvasDigital notebooks with customizable templates
📊 Productivity
(431K)
free with in-app purchases
17
Notability: AI Notes & PDF app
Notability: AI Notes & PDF app
Notability: AI Notes & PDF app
Write, type, annotate, draw
Free

Capture, organize, and enhance your thoughts with a versatile digital notebook. Seamlessly blend handwriting, typing, and multimedia to annotate documents, record lectures, and generate summaries. Ideal for students and professionals seeking to boost productivity and learning.

Handwritten and typed notesPDF and document annotationAudio recording and transcription
📊 Productivity
(450K)
freemium
18
WhenWeMeet?
WhenWeMeet?
WhenWeMeet?
Group Meeting Scheduling
Free

This app simplifies group meeting scheduling by allowing participants to easily share their availability. It identifies the optimal time for everyone to meet, eliminating the need for complex coordination. Ideal for remote teams, students, and friends coordinating across different time zones.

Group meeting schedulingAvailability collectionIdeal meeting time identification
📊 Productivity
(1)
free with in-app purchases
19
Lets-meet
Lets-meet
Lets-meet
Group Meeting Planner
Free
📊 Productivity
(0)
20
Microsoft Outlook
Microsoft Outlook
Microsoft Outlook
Secure Email, Calendar & Files
Free

Consolidate all your email accounts and calendars into one streamlined application. Manage your inbox, schedule meetings, and access files from various cloud services. Enhance productivity with AI-powered writing assistance and smart inbox features.

Unified inbox for multiple email accountsSmart inbox sortingQuick swipe actions
📊 Productivity
(9M)
free with in-app purchases