Workflowy: Note, List, Outline

Workflowy: Note, List, Outline

Notes App and To Do List

8.2K ratings
1056 reviews
Free
With Ads

Details

  • Released
  • Updated
  • September 28, 2012
  • July 16, 2026
Workflowy: Note, List, Outline screenshot #1 for iPhone
Workflowy: Note, List, Outline screenshot #2 for iPhone
Workflowy: Note, List, Outline screenshot #3 for iPhone
Workflowy: Note, List, Outline screenshot #4 for iPhone
Workflowy: Note, List, Outline screenshot #5 for iPhone
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About

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Infinitely nested lists
AI summarization and brainstorming
Kanban boards for task management
Real-time collaboration and sharing
Global search and filtering
Offline access and cross-device sync
Tagging and mentions
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What users say

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+1

What's New in Workflowy

4.3.2607151451

July 16, 2026

- Bug fixes and adjustments. Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening.

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User reviews

Just bullet points?

Maybe I’m missing something, but when I make a new node and hit the plus, it creates a bullet point. Nothing I do changes that fact. If the app only allows for bulleted lists and has a calendar that I’m not even sure what the purpose is for within the app, it’s probably not deep enough to be useful to you. Again, I’m probably using it wrong, but UI and UX are a thing.
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Simply Brilliant

Utilise a simple, well considered structure and Workflowy can run your life. The simpler the better!

very useful

i like this app

Best free notes app

I’ve been using Workflowy for over a decade for my to-do lists, goals lists, shopping lists, and all of my list needs. I love how easy it is to use, how it syncs across various devices, and how the free version is ad-free. It keeps me organized!

Amazing, Simple, Clean

I love it because it is so Simple and organized. It’s the only thing I use for all my task management

User experience

🐞

Reported Bugs

3 issues

Cursor sometimes gets stuck

Bug

Syncing issues between web and mobile versions

Bug

Inability to delete items consistently

Bug

Requested Features

4 requests

Add ability to attach files and documents

Feature

Improve mobile app experience

Feature

Implement better notification and reminder system

Feature

Add more formatting options (e.g., font styles, colors)

Feature

FAQ

What is Workflowy used for?

Workflowy is designed for capturing notes, managing tasks, and organizing your thinking. Its infinitely nestable structure allows you to break down complex ideas into manageable points, making it suitable for everything from simple to-do lists to detailed project outlines.

What are the key features of Workflowy?

Key features include infinitely nested lists for deep organization, AI assistance for summarizing and brainstorming, kanban boards for task management, real-time collaboration, robust search and filtering, and offline access. It also supports tagging, mentions, and file uploads.

Is Workflowy free to use?

The app offers a free tier with core functionality. Additional features and expanded capabilities are available through in-app purchases, allowing users to upgrade based on their needs.

What devices is Workflowy compatible with?

Workflowy syncs seamlessly across all your devices, including desktop, web, and mobile. This ensures your notes and tasks are always up-to-date and accessible wherever you are, even when offline.

How does Workflowy help with task management?

Workflowy facilitates task management through features like kanban boards, allowing you to visualize your workflow. You can also use tags and mentions to assign tasks and track progress, with one-swipe completion for efficiency.